Onsite Property Management Admin & Finance Coordinator

Ultimate Staffing; Denver (CO); On-site; USD 42,000 - 60,000; Full time

Job summary

Ultimate Staffing is seeking a highly organized Administrative Assistant to support a commercial property management team in Denver, CO. This role handles administrative, financial, and organizational tasks to keep daily operations efficient and accurate.

The ideal candidate brings 2+ years of administrative experience, proficiency with MS Office, strong communication, and the ability to manage multiple priorities in a fast-paced office environment, with a focus on confidentiality and

Qualifications

• 2+ years of administrative or office coordination experience.
• Proficiency in Microsoft Office Suite and strong written/verbal communication.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in commercial real estate or property management is a plus.

Responsibilities

• Provide administrative support to the property management team, scheduling meetings, managing calendars, and coordinating appointments.
• Prepare reports, presentations, spreadsheets, and other administrative documents.
• Maintain organized electronic and physical filing systems.
• Manage incoming calls, emails, mail, and general office communications.
• Coordinate office supplies, equipment, and administrative resources.
• Assist with special projects and operational reporting.
• Maintain and update tenant, vendor, and property records in company databases.
• Organize and manage contracts, service agreements, and other business records.
• Provide administrative support related to commercial property operations.
• Assist with tenant correspondence, notices, and routine communications.
• Track and maintain property records, documentation, and compliance files.
• Support lease administration activities and document management processes.
• Maintain vendor information and service records.
• Coordinate maintenance project administration and improvement initiatives.
• Ensure documentation is complete and properly maintained.
• Process invoices and ensure proper coding for approval and payment.
• Support accounts payable functions, including payment tracking and invoice reconciliation.
• Maintain organized financial records and supporting documentation.
• Assist with budget tracking, expense reporting, and data entry.
• Prepare financial reports and summaries for management.
• Support month-end administrative and accounting processes.
• Respond to routine tenant, vendor, and visitor inquiries.
• Coordinate service requests and updates with stakeholders.
• Support relationship management with timely information.
• Coordinate with vendors and contractors for services and documentation.
• Foster professionalism and responsive support.

Skills

Organizational skills

Time management

MS Office Suite

Communication skills

Discretion / confidentiality

Problem solving

Multi-tasking

Education

Associate's or Bachelor's degree preferred but not required

Tools

Prism

Angus

Yardi

Job description

Ultimate Staffing is seeking a highly organized Administrative Assistant to support a commercial property management team in Denver, CO. This role handles administrative, financial, and organizational tasks to keep daily operations efficient and accurate.

The ideal candidate brings 2+ years of administrative experience, proficiency with MS Office, strong communication, and the ability to manage multiple priorities in a fast-paced office environment, with a focus on confidentiality and