Finance and Operations Administrator

Frey Consulting Group; Littleton (CO); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Paid Time Off

Holidays

Health Insurance

Disability & Support

Retirement match

Job summary

Biotech Solutions LLC in Littleton, CO is seeking a Finance and Operations Administrator to serve as the administrative backbone of our office. You will oversee day-to-day financial workflows, AP/AR, job costing, and tiered service invoicing while supporting our field service teams in a high-volume environment.

This role requires 2+ years in office administration or bookkeeping, strong organizational skills, and the ability to work independently on QuickBooks Online, Paycor payroll, and related

Qualifications

• 2+ years in office administration, bookkeeping, or operations support.
• Proactive, self-directed with strong organizational capability.
• Able to manage priorities without close supervision.
• Excellent attention to detail and multitasking.
• Experience with accounting tools and systems is a plus.
• Comfort working with field-based teams in a fast-paced trades environment.

Responsibilities

• Answer main phone line and manage customer service requests.
• Provide a calm, reliable contact for clients with urgent plumbing needs.
• Schedule and oversee subcontractor schedules and workflows.
• Adapt quickly to emergencies while maintaining core tasks.
• Identify opportunities to optimize office procedures and communication.
• Manage AR/AP, invoicing workflows, and job costing.
• Process payroll with Paycor and assist with commissions.
• Coordinate vendor payments and bank feed coding.

Skills

Office administration

Bookkeeping

Operations support

Organizational skills

Communication skills

Attention to detail

Tools

QuickBooks Online

Paycor

AI tools

Job description

Biotech Solutions LLC is a commercial plumbing company based in Littleton, Colorado. The company is a business-to-business service provider, servicing over 1,200 locations across the Denver metro area and Front Range, including restaurants, commercial kitchens, hospitals, schools, and commercial properties. In business since 1991, Biotech is the sole Colorado provider of BioNature, a proprietary grease elimination system (GES) product. Composed of a streamlined office team and eleven field service technicians, the company maintains a professional and supportive workplace focused on collaboration, work ethic, and serving clients with excellence.

The Position:

Biotech Solutions Inc. is seeking an experienced Finance and Operations Administrator to serve as the administrative backbone of our Littleton, CO office. In this essential role, you will oversee day-to-day financial workflows—including AP/AR, job costing, and tiered service invoicing—while supporting the operational mechanics of our commercial plumbing and bioremediation service teams. Operating in a high-volume, productive environment that supports over 1,200 commercial kitchens, municipalities, and franchises across the Front Range, you will ensure our internal financial controls and daily office logistics run as reliably as our field services.

Responsibilities:

Operations & Administration

• Answer the main phone line and manage incoming customer service requests
• Provide a calm, reassurance-focused point of contact for clients facing urgent plumbing emergencies
• Schedule and oversee subcontractor schedules and workflows
• Manage shifting daily priorities by responding rapidly to unexpected emergency service calls and resuming core tasks efficiently
• Proactively identify opportunities to optimize office procedures, operational workflows, and internal communication

Finance & Accounting

• Manage Accounts Receivable (AR) and invoicing workflows to address key operational priorities
• Execute daily financial tasks within QuickBooks Online
• Leverage financial software and AI tools to streamline bookkeeping tasks and improve turnaround times
• Process bi-weekly payroll using Paycor and assist with commission calculations
• Process paper check deposits, assist with bank feed coding, and coordinate vendor payments
• Collaborate directly with the company's fractional CFO to support ongoing accounting routines and financial reporting

Qualifications:

• 2+ years of experience in office administration, bookkeeping, or operations support preferred
• A proactive, self-directed working style with strong organizational capability
• Ability to work productively and manage priorities without requiring close supervision
• Exceptional attention to detail with a proven track record of managing multiple ongoing tasks and deadlines
• Strong aptitude for learning accounting tools and systems quickly
• Comfort working alongside a field-based service workforce within a fast-paced trades environment
• Strong verbal and written communication skills across phone and email

Salary & Benefits:

• Compensation: $23.00 to $30.00 per hour, commensurate with experience
• Schedule: 32 to 40 hours per week, operating on-site from 7:30 AM to 4:00 PM (preferred schedule)
• Paid Time Off (PTO): Accrual starts at 10 days (80 hours) for 1–5 years of service, 15 days (120 hours) for 6–15 years, and 20 days (160 hours) for 16+ years
• Holidays: 6 paid holidays per year (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Insurance: Access to group health, dental, and supplemental insurance plans for full-time employees and dependents
• Disability & Support: Long-Term Disability, Short-Term Disability / Salary Continuation, Workers' Compensation, and an Employee Assistance Program (EAP)
• Financial Benefits: 2.5% retirement plan match with pre-tax options