Finance Administrator

Janico Inc.; Freehold (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Disability insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Janico Inc. in Freehold, NJ is seeking a Finance Administrator to support day-to-day finance operations, including AP/AR, recordkeeping, reconciliations, and ERP-based transactions.

The role emphasizes accuracy, organization, and proactive process improvement in a collaborative environment. The position is 100% on-site, five days a week, with responsibilities spanning vendor and customer invoicing, payments, reconciliations, and month-end activities, requiring strong attention to detail and

Qualifications

• 2+ years in accounts payable or accounts receivable, bookkeeping or finance admin.
• Experience with ERP/accounting systems and Excel proficiency.
• Bachelor or Associate degree in related field preferred.

Responsibilities

• Process vendor invoices and ensure proper coding and approvals.
• Prepare vendor payments and reconcile statements.
• Generate customer invoices, apply payments and maintain AR records.
• Assist with collections, month-end close and audits as needed.
• Maintain organized financial records and documentation.
• Prepare recurring reports and perform data analysis.
• Support audits and improve finance processes.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Discretion

Prioritization

Professionalism

Education

Associate's degree in Accounting/Finance/Business

Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Dynamics Business Central

QuickBooks

NetSuite

Sage

SAP

Excel

Job description

We are seeking a detail-oriented and organized Finance Administrator to support the day-to-day operations of the finance department. This role is responsible for assisting with accounts payable, accounts receivable, financial recordkeeping, reconciliations, and administrative finance functions to help ensure the efficient and accurate operation of the department. The ideal candidate is proactive, highly organized, and enjoys working in a collaborative environment while managing multiple priorities with accuracy and attention to detail.

Key Responsibilities

Accounts Payable

• Process vendor invoices and ensure proper coding and approvals.
• Prepare vendor payments in accordance with company payment terms.
• Reconcile vendor statements and respond to vendor inquiries.
• Maintain accurate vendor records and supporting documentation.

Accounts Receivable

• Generate customer invoices and statements.
• Apply customer payments and maintain accurate customer account records.
• Assist with collections by following up on outstanding balances.
• Resolve customer billing questions and account discrepancies.
• Process and maintain financial transactions within the ERP system.
• Perform bank, credit card, vendor, and customer reconciliations.
• Maintain organized financial records and documentation.
• Prepare recurring reports and assist with data analysis.
• Support month-end and year-end closing activities by preparing schedules and documentation.
• Assist with audits and other finance-related projects as needed.
• Identify opportunities to improve finance processes and administrative efficiency.

Qualifications

Experience

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or finance administration.

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

Technical Skills

• Experience with ERP or accounting systems such as Microsoft Dynamics Business Central, QuickBooks, NetSuite, Sage, SAP, or similar.
• Strong Microsoft Excel skills, including Pivot Tables and lookup functions.
• Proficiency with Microsoft Office applications.

Skills

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professionalism and discretion when handling confidential financial information.
• 401(k)
• 401(k) matching
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

This role is 100% on-site, 5 days a week (no remote/hybrid).