Finance and Operations Administrator

Praxis, Inc.; Pittsburgh (Allegheny County); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

PTO

Holidays

Health insurance

Disability insurance

Retirement match

Job summary

Biotech Solutions LLC seeks a Finance and Operations Administrator to serve as the administrative backbone at the Littleton, CO office. You will oversee day-to-day financial workflows, including AP/AR, job costing, and tiered service invoicing, while supporting the operational mechanics of our plumbing and bioremediation teams.

In a high-volume environment serving 1,200+ locations, you will ensure internal controls and daily office logistics run as reliably as our field services, with

Qualifications

• 2+ years in office administration, bookkeeping, or operations support.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Answer main phone line and manage customer service requests.
• Provide calm contact for clients facing urgent plumbing emergencies.
• Schedule and oversee subcontractor schedules and workflows.
• Respond rapidly to emergencies and resume core tasks efficiently.
• Identify opportunities to optimize procedures and communications.
• Manage AR and invoicing workflows with QuickBooks Online.
• Process payroll using Paycor and assist with commissions.
• Coordinate vendor payments and bank feed coding.

Skills

Office administration

Bookkeeping

Communication

Attention to detail

Learning accounting tools

Team collaboration

Tools

QuickBooks Online

Paycor

Job description

The Organization:

Biotech Solutions LLC is a commercial plumbing company based in Littleton, Colorado. The company is a business-to-business service provider, servicing over 1,200 locations across the Denver metro area and Front Range, including restaurants, commercial kitchens, hospitals, schools, and commercial properties. In business since 1991, Biotech is the sole Colorado provider of BioNature, a proprietary grease elimination system (GES) product. Composed of a streamlined office team and eleven field service technicians, the company maintains a professional and supportive workplace focused on collaboration, work ethic, and serving clients with excellence.

The Position:

Biotech Solutions Inc. is seeking an experienced Finance and Operations Administrator to serve as the administrative backbone of our Littleton, CO office. In this essential role, you will oversee day-to-day financial workflows—including AP/AR, job costing, and tiered service invoicing—while supporting the operational mechanics of our commercial plumbing and bioremediation service teams. Operating in a high-volume, productive environment that supports over 1,200 commercial kitchens, municipalities, and franchises across the Front Range, you will ensure our internal financial controls and daily office logistics run as reliably as our field services.

Responsibilities:

Operations & Administration

• Answer the main phone line and manage incoming customer service requests
• Provide a calm, reassurance-focused point of contact for clients facing urgent plumbing emergencies
• Schedule and oversee subcontractor schedules and workflows
• Manage shifting daily priorities by responding rapidly to unexpected emergency service calls and resuming core tasks efficiently
• Proactively identify opportunities to optimize office procedures, operational workflows, and internal communication

Finance & Accounting

• Manage Accounts Receivable (AR) and invoicing workflows to address key operational priorities
• Execute daily financial tasks within QuickBooks Online
• Leverage financial software and AI tools to streamline bookkeeping tasks and improve turnaround times
• Process bi-weekly payroll using Paycor and assist with commission calculations
• Process paper check deposits, assist with bank feed coding, and coordinate vendor payments
• Collaborate directly with the company's fractional CFO to support ongoing accounting routines and financial reporting

Qualifications

• 2+ years of experience in office administration, bookkeeping, or operations support preferred
• A proactive, self-directed working style with strong organizational capability
• Ability to work productively and manage priorities without requiring close supervision
• Exceptional attention to detail with a proven track record of managing multiple ongoing tasks and deadlines
• Strong aptitude for learning accounting tools and systems quickly
• Comfort working alongside a field-based service workforce within a fast-paced trades environment
• Strong verbal and written communication skills across phone and email

Salary & Benefits

• Compensation: $23.00 to $30.00 per hour, commensurate with experience
• Schedule: 32 to 40 hours per week, operating on-site from 7:30 AM to 4:00 PM (preferred schedule)
• Paid Time Off (PTO): Accrual starts at 10 days (80 hours) for 1–5 years of service, 15 days (120 hours) for 6–15 years, and 20 days (160 hours) for 16+ years
• Holidays: 6 paid holidays per year (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Insurance: Access to group health, dental, and supplemental insurance plans for full-time employees and dependents
• Disability & Support: Long-Term Disability, Short-Term Disability / Salary Continuation, Workers' Compensation, and an Employee Assistance Program (EAP)
• Financial Benefits: 2.5% retirement plan match with pre-tax options

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