Finance & Operations Administrative Specialist

Okaloosa County; Fort Walton Beach (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Okaloosa County seeks an administrative support specialist to back assigned departments. The role handles inquiries by phone, email, and in person, prepares necessary documents, and supports accounting tasks and filing systems.

Responsibilities include payroll-related timekeeping, scheduling meetings, and responding to public records requests. A high school diploma or GED and 2+ years of experience, plus proficiency with Word, Outlook and Excel, and a valid driver license, are required.

Qualifications

• High school diploma or GED with at least 2 years of progressively responsible administrative experience.
• Typing speed 40 wpm required.
• Proficiency with Word, Outlook and Excel.
• Coursework in Business Management, Finance or Administration preferred.
• Experience with Pentamation is preferred.

Responsibilities

• Respond to telephone, email, written and in-person inquiries and provide information aligned with policies.
• Prepare correspondence, spreadsheets and documents (requisitions, purchase orders, invoices, travel forms) per guidelines.
• Perform accounting duties including billing, invoice processing, and month-/year-end support; assist with inventory control.
• Conduct research and provide analysis as required.
• Coordinate and maintain filing systems for records, forms and reports.
• Assist with scheduling meetings and recording minutes as needed.
• Handle timekeeping: verify, enter and submit timesheets; inform managers of leave balances and payroll changes.
• Prepare responses and documentation for public records requests.
• Perform other duties as assigned.

Skills

Typing 40 wpm

Microsoft Word

Microsoft Outlook

Microsoft Excel

Communication skills

Organization

Education

High school diploma or GED

Coursework in Business/Finance/Administration

Two years of progressively responsible administrative support experience

Tools

Pentamation

Job description

Okaloosa County seeks an administrative support specialist to back assigned departments. The role handles inquiries by phone, email, and in person, prepares necessary documents, and supports accounting tasks and filing systems.

Responsibilities include payroll-related timekeeping, scheduling meetings, and responding to public records requests. A high school diploma or GED and 2+ years of experience, plus proficiency with Word, Outlook and Excel, and a valid driver license, are required.