Finance & Operations Administrative Assistant

City of Santa Fe Springs; Bismarck (ND); On-site; USD 42,000 - 52,000; Full time

Job summary

City Of Bismarck seeks an administrative support specialist to assist the Finance Department with correspondence, scheduling, and records management. You will support public inquiries, process applications, and help with agendas and minutes.

The role requires basic math and strong computer skills, plus experience in an office environment. Candidates should be proficient with MS Office and office equipment.

Qualifications

• Ability to read, write and perform basic mathematics at a level commonly associated with high school or equivalent.
• Experience or training equal to apprenticeship/internship or 1-2 years in a similar position.

Responsibilities

• Provides support to the Finance Department; prepares correspondence; schedules meetings; takes messages; prepares minutes and reports.
• Assists in the preparation of Finance Department agenda memos for City Commission.
• Assists the general public in completing applications; reviews for accuracy and completeness; processes applications as required.
• Performs batch scanning of documents into document retention system.
• Enters purchase orders for departmental invoices; reconciles credit card purchases; prepares inter-office billings.

Skills

Customer service

Prioritizing and organizing work

Oral and written communication

Phone and visitor assistance

Education

High school diploma or equivalent

Apprenticeship/internship or 1-2 years related experience

Tools

Microsoft Office

Office equipment (scanner, fax, copier)

Job description

City Of Bismarck seeks an administrative support specialist to assist the Finance Department with correspondence, scheduling, and records management. You will support public inquiries, process applications, and help with agendas and minutes.

The role requires basic math and strong computer skills, plus experience in an office environment. Candidates should be proficient with MS Office and office equipment.