Executive Assistant to the CFO

Dept_PhysLoc_OrgGroup; Bismarck (ND); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401K Retirement Plan with Employer Map

Life and Disability Insurance

Generous PTO and Holidays

Job summary

First International Bank and Trust in Bismarck seeks an Executive Assistant to provide high-impact support for the CFO and other executive leaders. This role is central to keeping the office organized and efficient.

The ideal candidate has strong judgment, exceptional organization, and superb communication, with a proactive approach to complex calendars, travel logistics, and material preparation for board meetings.

Qualifications

• Bachelor’s degree preferred or equivalent executive-level experience.
• 5+ years of executive assistant or senior administrative experience.
• Ability to manage complex priorities with strong organization and time-management.
• Discretion, confidentiality, and sound judgment.
• Excellent written and verbal communication for executive-level materials.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Proactively manage executive responsibilities and protect executive time.
• Manage a complex calendar and coordinate meetings.
• Arrange travel logistics and itineraries with high attention to detail.
• Support board and leadership by coordinating materials and reports.
• Assist with reporting deadlines and briefing materials.
• Serve as liaison between executives, reports, and cross-functional partners.
• Support governance activities, meeting documentation, and minute-taking.
• Produce, maintain, and organize reports and tracking tools.
• Lead special projects aligned with strategic priorities.
• Perform additional administrative tasks to support leadership.

Skills

Executive support

Calendar management

Communication

MS Office

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Bismarck, 1601 12th St N, Bismarck, North Dakota, United States of America

Job Description

We are recruiting for an Executive Assistant to provide dedicated, high-impact support primarily for our Chief Financial Officer (CFO) along with other members of the Executive team.

Approximately 70% of this role will be focused on supporting the CFO, with the remaining 30% providing administrative support to the CRBO, CBO, and CCO. This role serves as a trusted operational partner, helping manage complex administrative, reporting, and coordination responsibilities so the Executives can focus on strategic leadership.

The ideal candidate brings strong judgment, organization, and the ability to anticipate needs in a fast-paced executive environment.

Key Responsibilities:

• Serve as an extension of the Executive by proactively managing administrative responsibilities, anticipating needs, and protecting executive time.
• Manage and prioritize a complex calendar, including coordination of recurring leadership meetings, one-on-ones, and time-sensitive engagements.
• Coordinate travel and logistics, including flights, accommodations, itineraries, and meeting preparation, with heightened support during periods of increased travel.
• Support board and senior leadership activities by coordinating materials, compiling reports from multiple contributors, and preparing finalized documents for review.
• Assist with reporting logistics and deadlines, ensuring materials are accurate, complete, and delivered on time.
• Prepare briefing materials, background information, and meeting documentation to support executive decision-making.
• Serve as a liaison between executive leadership, direct reports, and cross-functional partners to ensure clear communication and follow-through.
• Support corporate committees, meetings, and governance-related activities, including coordination, documentation, and minute-taking as needed.
• Produce, maintain, and organize reports, documents, and tracking tools to support visibility, accountability, and operational efficiency.
• Take on special projects and initiatives aligned with strategic priorities, exercising discretion and sound judgment.
• Perform additional administrative and operational tasks as needed to support the effectiveness of the Executive and broader leadership team.

Qualifications:

• Bachelor’s degree preferred, or an equivalent combination of education and executive-level administrative experience.
• 5+ years of executive assistant or senior administrative experience, supporting executive or senior leadership.
• Demonstrated ability to manage complex priorities with strong organizational and time-management skills.
• Proven professionalism with a high degree of discretion, confidentiality, and sound judgment.
• Strong written and verbal communication skills, including experience preparing executive-level correspondence, reports, and board materials.
• Ability to anticipate needs, work independently, make decisions when appropriate, and operate effectively in a highly visible, fast-paced environment.
• Proficiency with Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.

First International Bank and Trust is a family-owned full-service Community Bank with locations in ND, MN, SD, and AZ. We show our employees we care by providing competitive benefits and training and growth opportunities. Here are the things we offer within our full-time benefits package:

• 401K Retirement Plan with Employer Match
• Life and Disability Insurance
• Generous PTO and Holiday pay

Bismarck, 1601 12th St N, Bismarck, North Dakota, United States of America