Finance Admin & Operations Specialist

City of Racine; Hall (WA); On-site; USD 42,000 - 60,000; Full time

Job summary

The City of Racine's Finance Department seeks an Administrative Specialist to provide essential administrative and operational support. This role assists the Finance Director, Deputy Finance Director, and department staff, serving as the primary point of contact for employees, officials, vendors, and the public.

Key duties include managing calendars and meetings, handling confidential information, preparing correspondence, maintaining records, coordinating events, and supporting special projects

Qualifications

• Knowledge of Finance Department functions and responsibilities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to adapt to changing priorities and exercise independent judgment.

Responsibilities

• Provide comprehensive administrative support to Finance Director, Deputy Finance Director, and staff.
• Manage calendars, appointments, meetings, deadlines, and department activities.
• Prepare and distribute correspondence, reports, and documents.
• Maintain organized electronic and physical files per records-management requirements.
• Coordinate departmental events, travel, registrations, and administrative activities.
• Monitor office supplies and coordinate ordering and distribution.
• Assist with meeting logistics, minutes, and follow-up actions.
• Serve as a professional front-line contact for the Finance Department.

Skills

Front-line customer service

Calendar management

Records management

Written and verbal communication

Confidentiality

Project coordination

Interpersonal skills

Tools

MS Office

Job description

The City of Racine's Finance Department seeks an Administrative Specialist to provide essential administrative and operational support. This role assists the Finance Director, Deputy Finance Director, and department staff, serving as the primary point of contact for employees, officials, vendors, and the public.

Key duties include managing calendars and meetings, handling confidential information, preparing correspondence, maintaining records, coordinating events, and supporting special projects