Administrative Assistant

apexengineeringgroup; Bismarck (ND); On-site; USD 23,419 - 39,950; Full time

Job summary

Apex Engineering Group in Bismarck, ND is seeking a front desk coordinator to support the office and project managers with admin tasks, travel arrangements, and fleet management.

This role requires strong Microsoft Office skills, customer service, and the ability to work independently and in a team. In-office hours are 8:00 AM to 5:00 PM, with potential travel as needed.

Qualifications

• High School diploma or equivalent is required.
• Associate’s Degree specializing in administrative assistant, business, or related field is preferred.
• 3-5 years of office experience with a professional services firm preferred.
• Strong computer skills with Microsoft Windows/Office (Word, Excel, Outlook, PowerPoint).
• Must interact positively and work independently and in teams.
• Excellent customer service, oral, and written communication skills.
• Adaptable with shifting priorities.
• Detail oriented, self-motivated with strong interpersonal and organizational skills.
• Valid driver’s license required or ability to obtain one.
• Willing to pitch in as needed.
• Perform responsibilities ethically and with attention to detail.

Responsibilities

• Front desk coordination and assisting employees and project managers in Bismarck and other locations.
• Office administrative tasks: document creation/editing, printing, copying, scanning, filing, and organization projects.
• Answering calls and processing mail (incoming/outgoing).
• Coordinate travel arrangements for staff and fleet management.
• Attend company and project meetings as requested.
• Support in opening/closing duties and office upkeep.
• Participate in training to develop skills.
• Overtime may be required to meet deadlines.
• Other duties as assigned.

Skills

Customer service

Communication

Organization

Teamwork

Adaptability

Detail-oriented

Education

High School diploma

Associate degree (admin/business) preferred

Tools

Microsoft Office

Windows OS

Email management

Job description

Office Location: Bismarck, ND

Position Description

Primary responsibilities include serving as the front desk coordinator and providing assistance to employees and project managers in the Bismarck office and other locations. The position includes a wide variety of office administrative tasks such as document creation and editing, printing, copying, scanning, filing and organizational projects, answering calls, processing incoming and outgoing mail, and being involved in a variety of operational activities. Travel arrangements for staff and fleet management are key duties in this role.

Qualifications

• High School diploma or equivalent is required.
• Associate’s Degree specializing in administrative assistant, business, or related field is preferred.
• 3-5 years of office experience with a professional services firm preferred. Previous experience working in an engineering, architecture, or construction firm considered a plus.
• Strong computer skills and experience with Microsoft Windows/Office products (Word, Excel, Outlook, PowerPoint).
• Must be able to interact in a positive manner and work both independently and in team environments.
• Excellent customer service, oral, and written communication skills.
• Adaptable and comfortable with shifting priorities.
• Must be detail orientated, self‑motivated with strong interpersonal and organizational skills, and have the ability to make sound decisions.
• A valid driver’s license is required or the ability to obtain one.
• Must be flexible and willing to pitch in as needed.
• Perform responsibilities in a conscientious, legal, and ethical manner with a strong attention to detail.

Physical Requirements

• Ability to operate a computer under normal ergonomic office conditions.
• Ability to lift boxes and supplies up to 35 lbs.
• Required to work in the Bismarck, ND office during scheduled hours of 8:00 AM – 5:00 PM.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements described here are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

• General administrative duties using the Microsoft 365 Suite, printing, copying, scanning, filing, answering calls, processing incoming and outgoing mail, and other duties typical to operations and coordination activities of the front desk.
• Inventory and ordering supplies for Bismarck and other offices that do not have dedicated admin staff.
• Arranging hotels, vehicles, and other travel needs for staff.
• Fleet management includes vehicle coordination and scheduling maintenance and repairs for the Bismarck Office.
• Plan, coordinate, and host internal social and business events for the Bismarck Office.
• Perform daily office opening and closing duties including office upkeep.
• Attend company and project meetings as requested.
• Understand and follow company employee handbook and mandated safety policies.
• Participate in training opportunities that will develop technical and interpersonal soft skills.
• May occasionally require overtime to meet project deadlines.
• Other duties as assigned.

Benefits

We offer a competitive salary and a comprehensive benefits package which includes:

1. Performance-based bonuses
2. Health, dental, and vision insurance
3. Life insurance
4. 401(k) plan with employer match and profit-sharing contribution
5. Paid parental leave
6. Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs)
7. Paid time off
8. Short- and long-term disability coverage
9. Employee wellness program

Hourly Base Pay Range

$24 - $29 (Actual base pay is dependent on several factors, including experience, education, licensure, job location, and internal equity.)

EOE/AA