Finance & Office Operations Coordinator

Aramark; San Jose (CA); On-site; USD 30,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Parental leave

Disability insurance

Job summary

Aramark in San Jose, CA seeks an Office Coordinator II to support management with administrative tasks including ordering, data entry, and filing. You will interact with customers, visitors, and staff in a professional manner and help ensure smooth office operations.

The role covers clerical duties, monthly accounting support, and coordinating meetings. Ideal candidates are detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks with minimal supervision.

Qualifications

• Ability to perform a variety of office tasks with accuracy.
• Make decisions based on company policy and good judgment.
• Follow instructions with minimal supervision.
• Communicate clearly in writing and speech.
• Plan and prioritize own work.
• Proficient with Microsoft Office Applications.
• Basic accounting skills required.

Responsibilities

• Analyzes and coordinates office operations and procedures including typing, accounts payable, accounts receivable, payroll, flow of correspondence, filing, requisition of supplies, and other clerical services.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Formulates procedures for detailed retention, protection, retrieval, transfer, and disposal of records.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Coordinates activities of various clerical departments or workers with department.
• Assists unit management in the preparation of organizational invoices and monthly financial and other accounting responsibilities as needed.
• Help coordinate and oversee meetings within the office.
• Responsible for maintaining inventory for office supplies and stocking daily.
• Responsible for being the point person in the office for resolution to IT glitches and outages that affect the entire office.

Skills

Office tasks

Decision making

Follow instructions

Clear communication

Workload planning

Microsoft Office

Basic accounting

Tools

Microsoft Office

Job description

Aramark in San Jose, CA seeks an Office Coordinator II to support management with administrative tasks including ordering, data entry, and filing. You will interact with customers, visitors, and staff in a professional manner and help ensure smooth office operations.

The role covers clerical duties, monthly accounting support, and coordinating meetings. Ideal candidates are detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks with minimal supervision.