Finance Office Assistant / Executive Assistant – Higher Education

ManpowerGroup Global, Inc.; New York (NY); Hybrid; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA

Life Insurance

401(k) with Company Match

Weekly Pay

Job summary

ManpowerGroup Global, Inc. is seeking a proactive Finance Office Assistant / Executive Assistant for a prestigious Manhattan institution.

You will provide high-level executive support to leadership, coordinate with academic centers and committees, and manage sensitive financial information with discretion. The role requires strong organizational and financial tracking skills, advanced Google Suite, MS Office, and Zoom proficiency in a fast-paced environment.

Qualifications

• Bachelor’s Degree required.
• Experience in higher education or finance preferred.
• Advanced Google Suite, MS Office and Zoom skills.

Responsibilities

• Executive Administrative Support: manage calendar, meetings, and briefing materials.
• Office & Operational Management: triage calls/emails, file maintenance, inventory tracking, and correspondence.
• Financial Administration: monitor budgets, process reimbursements and vendor payments, and maintain financial trackers.
• Travel & Event Logistics: coordinate travel, set up Zoom, and prepare materials for committee meetings.

Skills

Executive support

Calendar management

Budget monitoring

Communication

Education

Bachelor's Degree

Tools

Google Workspace

MS Office

Zoom

Job description

Job Title: Finance Office Assistant / Executive Assistant – Higher Education

Location: New York, NY (Greenwich Village – Hybrid Fridays)

Pay Range: $25.00 – $33.00 / hour W2

Schedule: Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week)

Duration: 3-Month Contract (Start Date: ASAP)

Position Overview

A prestigious academic institution in Manhattan is seeking a proactive, highly organized Finance Office Assistant / Executive Assistant to provide executive support within its Office of Financial Management. Serving as a primary point of coordination for executive leadership, academic centers, and committees, this role requires exceptional administrative precision, financial tracking capability, and professional discretion in a fast-paced environment.

Key Responsibilities

• Executive Administrative Support: Deliver high-level administrative support to executive leadership, managing complex calendar scheduling, meeting confirmations, and briefing material preparation.
• Office & Operational Management: Oversee daily office workflows, including phone and email triage, file maintenance, inventory tracking, and general correspondence.
• Financial Administration: Assist with budget monitoring, process reimbursements and vendor payments, and build/modify financial tracking spreadsheets.
• Travel & Event Logistics: Coordinate travel itineraries and visitor logistics; set up Zoom sessions and prepare physical and digital materials for committee meetings.

Qualifications

• Education: Bachelor’s Degree required.
• Experience: Proven administrative or executive support experience, preferably within higher education, academic finance, or corporate finance environments.
• Technical Proficiency: Advanced skills in Google Suite (Docs, Sheets, Calendar), MS Office, and Zoom.
• Communication & Discretion: Excellent written/verbal communication skills with proven ability to handle sensitive financial data confidentially.

Benefits & Eligibility

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
• Supplemental Life, Short-Term, and Long-Term Disability Insurance
• 401(k) with Company Match
• Weekly Pay Schedule