Finance Executive Assistant | Hybrid, Global Travel

PHINIA Inc.; Auburn Hills (MI); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

PHINIA Inc. is seeking a Senior Executive Assistant to support the Finance Leadership team at our World Headquarters in Auburn Hills, MI. This hybrid role requires in-office presence at least 3 days per week and involves calendar management, travel booking, expense reporting, and coordinating communications and events for senior leaders. Strong organizational and confidentiality skills are essential.

Qualifications

• Minimum 7 years of experience in administrative support, including executive support.
• Experience supporting a Finance leadership team preferred.
• Proficient in MS Office suite, Teams, and calendar management.

Responsibilities

• Manage Finance leadership calendars and scheduling, including internal and external meetings.
• Coordinate domestic and international travel, itineraries and expense reporting.
• Prepare meeting materials, minutes and follow-ups; maintain department filing and communications.

Skills

Calendar management

Travel coordination

Expense report processing

Communication skills

Organizational skills

Confidentiality

Overtime flexibility

Education

Associate degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Microsoft Teams

Job description

PHINIA Inc. is seeking a Senior Executive Assistant to support the Finance Leadership team at our World Headquarters in Auburn Hills, MI. This hybrid role requires in-office presence at least 3 days per week and involves calendar management, travel booking, expense reporting, and coordinating communications and events for senior leaders. Strong organizational and confidentiality skills are essential.