Senior Executive Assistant, Finance

PHINIA Inc.; Auburn Hills (MI); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

PHINIA Inc. is seeking a Senior Executive Assistant to support the Finance Leadership team at our World Headquarters in Auburn Hills, MI. This hybrid role requires in-office presence at least 3 days per week and involves calendar management, travel booking, expense reporting, and coordinating communications and events for senior leaders. Strong organizational and confidentiality skills are essential.

Qualifications

• Minimum 7 years of experience in administrative support, including executive support.
• Experience supporting a Finance leadership team preferred.
• Proficient in MS Office suite, Teams, and calendar management.

Responsibilities

• Manage Finance leadership calendars and scheduling, including internal and external meetings.
• Coordinate domestic and international travel, itineraries and expense reporting.
• Prepare meeting materials, minutes and follow-ups; maintain department filing and communications.

Skills

Calendar management

Travel coordination

Expense report processing

Communication skills

Organizational skills

Confidentiality

Overtime flexibility

Education

Associate degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Microsoft Teams

Job description

## Senior Executive Assistant, FinanceApply: Auburn Hills PHINIA WHQ - Michigan - USA: Full time: Posted Yesterday: R2026-0764## **ABOUT US** **PHINIA:** Advancing sustainability today, powering a cleaner tomorrow. PHINIA is a diversified industrial supplier and global leader in the development of fuel systems, electrical systems, and aftermarket solutions, with a strong portfolio of trusted brands that includes DELPHI, DELCO REMY, and HARTRIDGETM. With over 100 years of manufacturing expertise and industry relationships, PHINIA has approximately 12,500 talented employees and over 40 locations in 20 countries and is headquartered in Auburn Hills, Michigan, USA. Read More**JOB PURPOSE**This position provides administrative support to the Finance Leadership team located at PHINIA’s World Headquarters in Auburn Hills, MI. This is a hybrid position and candidates will be expected to be in office at least 3 days per week. The incumbent will be responsible for calendar management, planning and organizing meetings, coordinating travel arrangements, processing expense reports, maintaining Finance Intranet sites and distribution lists, sending global communications, organization of employee events; handling all logistics and arrangements, along with performing daily administrative tasks. This position requires superior communication and organizational skills, attention to detail, an ability to maintain confidentiality, take initiative and provide highly responsive, proactive support.**KEY RESPONSIBILITIES*** Manages distribution lists, global communications and central Finance calendar* Coordinates domestic and international travel arrangements: Book flight arrangements and create travel trip itineraries, arranges for transportation, lodging and other needs while traveling; communicates with Executive(s) while traveling to ensure that they are fully informed of all issues arising; completes expense reports following travel* Performs daily administrative tasks: Screen phone calls, reads and responds to emails and mail promptly, global calendar management, schedules meetings (including Teams, and onsite meetings) via Outlook, processes invoices, maintains contact with vendors and maintains department filing system, processes purchasing expense and auto reports; provides backup support for other leaders as needed* Organize and prepare material for key meetings; ensuring that meetings are appropriate for the time zones, staying abreast of personnel changes, create minutes or follow up documents and ensuring that each meeting has Teams meetings and AV equipment organized* Organize employee events domestically and abroad; handle all logistics and arrangements* Takes the initiative to follow up on items arising from business meetings* Drafts and edits documents, reports and correspondence as needed* Other duties as assigned by supervisors **What we're looking for:** * Minimum of 7 years’ experience as an administrative assistant including 3 years of experience supporting an Executive - associate degree preferred - Prior experience in a corporate environment* Exceptionally proficient in the following software applications: Microsoft Word, PowerPoint, Excel, Outlook, Microsoft Teams; and possess Internet Savvy* Experience with office administration, preparing presentations, maintaining multiple calendars, and event preparation* Have the ability to attend certain key offsite meetings and customer functions* Must have strong organizational skills including the ability to prioritize, handle multiple projects simultaneously, and meet deadlines* Excellent interpersonal skills, communication skills and ability to maintain confidentiality* Must be proactive, detailed - oriented, and able to work with minimum supervision* Must have a strong work ethic and an expectation of working overtime when the workload deems necessary* Priority Setting* Functional/Technical Skills* Action Oriented* Interpersonal Savvy* Informing* Drive for Results* Self-Knowledge* Listening* Dealing with Ambiguity* Learning on the Fly **EQUAL EMPLOYMENT OPPORTUNITY** PHINIA is an equal employment opportunity employer such that all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability or protected veteran status. **VISA SPONSORSHIP** For this role, applicants must be currently authorized to work on a full-time basis in the country where the position is based. Only in certain circumstances, based on business need, does PHINIA provide sponsorship for employment visa status.