Executive Admin & Sales Support Specialist (Hybrid)

Infinia Search Inc; Malvern (Chester County); Hybrid; USD 41,000 - 55,000; Full time

Job summary

Infinia Search is seeking an Executive Administrative Assistant to support senior leaders with calendar management, travel coordination, and meeting logistics. This role requires a proactive, tech-savvy professional who can manage multi-time zone schedules and coordinate complex events.

Hybrid work in Malvern, PA, with a contract arrangement that may extend or convert. A strong emphasis on confidentiality and professional stakeholder management is essential.

Qualifications

• 5+ years of experience in administrative/executive assistance supporting senior leaders.
• Proficient in MS Suite, scheduling and note-taking software.
• Strong interpersonal, organizational, and multitasking skills.

Responsibilities

• Maintain and optimize complex calendars for multiple leaders across time zones.
• Arrange domestic and international travel and build detailed itineraries.
• Support leadership meetings, team events, and prepare materials.
• Process invoices, expenses, and other administrative tasks; protect confidentiality.
• Build partnerships with leaders, teams, clients, and stakeholders.

Skills

Calendar management

MS Suite

Scheduling software

Note-taking

Interpersonal skills

Organizational skills

Multitasking

Confidentiality

Education

Undergraduate degree preferred

Tools

MS Office

Job description

Infinia Search is seeking an Executive Administrative Assistant to support senior leaders with calendar management, travel coordination, and meeting logistics. This role requires a proactive, tech-savvy professional who can manage multi-time zone schedules and coordinate complex events.

Hybrid work in Malvern, PA, with a contract arrangement that may extend or convert. A strong emphasis on confidentiality and professional stakeholder management is essential.