Finance Executive Assistant | Calendar & Travel

fox com; New York (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) plan

Paid time off

Benefits per plan documents

Job summary

Fox Corporation in New York is seeking an organized Administrative Assistant to support senior leaders within our Corporate Finance team.

The Administrative Assistant will help keep a fast-moving executive office running smoothly by managing calendars, coordinating travel, processing expenses, supporting key finance meetings, and assisting with operational programs tied to corporate credit cards and subscriptions.

Qualifications

• Administrative or executive support experience in a corporate, finance, media, or similarly fast-paced environment
• Experience preparing expense reports and working with corporate card or expense management processes
• Strong calendar management, scheduling, and travel coordination skills
• Strong written and verbal communication skills
• Strong organizational skills and a service-oriented mindset
• High attention to detail and strong follow-through
• Ability to manage confidential information with discretion
• Ability to prioritize competing deadlines and adjust quickly as business needs change
• Comfort working with executives and cross-functional partners
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and related business tools

Responsibilities

• Manage complex executive calendars, including scheduling, meeting coordination, and conference room bookings
• Manage executive document printing, binding, delivery, and other administrative document needs
• Coordinate domestic and/or international travel arrangements and related logistics
• Coordinate representative letter signatures and related documentation workflows
• Coordinate with the Corporate Security team on miscellaneous executive and business needs
• Coordinate company-wide delinquency and credit loss reporting, including cardholder outreach and executive management reporting
• Prepare, submit, and track executive expense reports
• Support expense report audits to help ensure compliance with company policy
• Support scheduling for quarterly Finance meetings and the annual budget meeting process
• Assist with the setup and maintenance of company-wide digital and print subscriptions through a centralized third-party service provider
• Assist with Corporate Credit Card Program administration, including cardholder procedures and follow-ups
• Help ensure cardholder expenses are submitted in a timely manner
• Review and process invoices related to digital and print subscription services
• Partner with internal stakeholders and external vendors to resolve administrative, billing, and process-related questions

Skills

Calendar management

Expense reporting

Executive support

Travel coordination

Communication

Confidentiality

Cross-functional collaboration

Microsoft Office

Education

Bachelore2e209s degree or equivalent experience

Tools

Workday

Concur

Job description

Fox Corporation in New York is seeking an organized Administrative Assistant to support senior leaders within our Corporate Finance team.

The Administrative Assistant will help keep a fast-moving executive office running smoothly by managing calendars, coordinating travel, processing expenses, supporting key finance meetings, and assisting with operational programs tied to corporate credit cards and subscriptions.