Administrative Assistant, Corporate Finance

fox com; New York (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) plan

Paid time off

Benefits per plan documents

Job summary

Fox Corporation in New York is seeking an organized Administrative Assistant to support senior leaders within our Corporate Finance team.

The Administrative Assistant will help keep a fast-moving executive office running smoothly by managing calendars, coordinating travel, processing expenses, supporting key finance meetings, and assisting with operational programs tied to corporate credit cards and subscriptions.

Qualifications

• Administrative or executive support experience in a corporate, finance, media, or similarly fast-paced environment
• Experience preparing expense reports and working with corporate card or expense management processes
• Strong calendar management, scheduling, and travel coordination skills
• Strong written and verbal communication skills
• Strong organizational skills and a service-oriented mindset
• High attention to detail and strong follow-through
• Ability to manage confidential information with discretion
• Ability to prioritize competing deadlines and adjust quickly as business needs change
• Comfort working with executives and cross-functional partners
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and related business tools

Responsibilities

• Manage complex executive calendars, including scheduling, meeting coordination, and conference room bookings
• Manage executive document printing, binding, delivery, and other administrative document needs
• Coordinate domestic and/or international travel arrangements and related logistics
• Coordinate representative letter signatures and related documentation workflows
• Coordinate with the Corporate Security team on miscellaneous executive and business needs
• Coordinate company-wide delinquency and credit loss reporting, including cardholder outreach and executive management reporting
• Prepare, submit, and track executive expense reports
• Support expense report audits to help ensure compliance with company policy
• Support scheduling for quarterly Finance meetings and the annual budget meeting process
• Assist with the setup and maintenance of company-wide digital and print subscriptions through a centralized third-party service provider
• Assist with Corporate Credit Card Program administration, including cardholder procedures and follow-ups
• Help ensure cardholder expenses are submitted in a timely manner
• Review and process invoices related to digital and print subscription services
• Partner with internal stakeholders and external vendors to resolve administrative, billing, and process-related questions

Skills

Calendar management

Expense reporting

Executive support

Travel coordination

Communication

Confidentiality

Cross-functional collaboration

Microsoft Office

Education

Bachelore2e209s degree or equivalent experience

Tools

Workday

Concur

Job description

OVERVIEW OF THE COMPANY

Fox CorporationUnder the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.

JOB DESCRIPTION

Fox Corporation is looking for an organized, proactive, and detail-oriented Administrative Assistant to support senior leaders within our Corporate Finance team. The Administrative Assistant will help keep a fast-moving executive office running smoothly by managing calendars, coordinating travel, processing expenses, supporting key finance meetings, and assisting with operational programs tied to corporate credit cards and subscriptions.

You are a strong communicator who can manage shifting priorities, handle confidential information with care, and partner effectively with executives, internal teams, vendors, and employees across the company. You are comfortable working in a highly professional environment where accuracy, follow-through, and discretion matter.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Manage complex executive calendars, including scheduling, meeting coordination, and conference room bookings
• Manage executive document printing, binding, delivery, and other administrative document needs
• Coordinate domestic and/or international travel arrangements and related logistics
• Coordinate representative letter signatures and related documentation workflows
• Coordinate with the Corporate Security team on miscellaneous executive and business needs
• Coordinate company-wide delinquency and credit loss reporting, including cardholder outreach and executive management reporting
• Prepare, submit, and track executive expense reports
• Support expense report audits to help ensure compliance with company policy
• Support scheduling for quarterly Finance meetings and the annual budget meeting process
• Assist with the setup and maintenance of company-wide digital and print subscriptions through a centralized third-party service provider
• Assist with Corporate Credit Card Program administration, including cardholder procedures and follow-ups
• Help ensure cardholder expenses are submitted in a timely manner
• Review and process invoices related to digital and print subscription services
• Partner with internal stakeholders and external vendors to resolve administrative, billing, and process-related questions

WHAT YOU WILL NEED

• Administrative or executive support experience in a corporate, finance, media, or similarly fast-paced environment
• Experience preparing expense reports and working with corporate card or expense management processes
• Strong calendar management, scheduling, and travel coordination skills
• Strong written and verbal communication skills
• Strong organizational skills and a service-oriented mindset
• High attention to detail and strong follow-through
• Ability to manage confidential information with discretion
• Ability to prioritize competing deadlines and adjust quickly as business needs change
• Comfort working with executives and cross-functional partners
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and related business tools

NICE TO HAVE BUT NOT A DEALBREAKER

• Experience supporting Finance, Accounting, Treasury, or Corporate Operations teams
• Experience with Workday, Concur, or a similar expense management platform
• Experience coordinating company-wide administrative programs, vendor invoices, subscriptions, or cardholder processes
• Bachelor’s degree or equivalent experience

ABOUT YOU

• You are someone who likes being the person others can count on
• You stay calm under pressure, keep track of the details, and know how to move work forward without needing constant direction
• You enjoy supporting leaders, creating order, and helping teams stay focused on the work that matters most
• You bring sound judgment, professionalism, and a collaborative approach to everything you do. Whether you are managing a packed calendar, tracking down an expense follow-up, or coordinating a time-sensitive executive document, you take ownership and make sure it gets done right

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-26.92 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.