Finance Executive Assistant: Calendar & Travel

FOX; New York (NY); On-site; USD 67,337,000 - 77,137,000; Full time

Benefits offered by this job

Medical dental vision

Insurance

401(k) plan

Paid time off

Plan documents

Job summary

FOX is seeking an organized Administrative Assistant to support senior leaders in Corporate Finance. You will manage calendars, coordinate travel, process expenses, and assist with subscriptions and card programs to keep the executive office running smoothly.

You will collaborate with executives, internal teams, vendors, and employees, handling confidential information with discretion while maintaining accuracy and timely follow-through in a fast-paced environment.

Qualifications

• Administrative or executive support experience in a corporate, finance, media, or fast-paced environment.
• Experience preparing expense reports and working with corporate card or expense management processes.
• Strong calendar management, scheduling, and travel coordination skills.
• Strong written and verbal communication skills.
• Strong organizational skills and a service-oriented mindset.
• High attention to detail and strong follow-through.
• Ability to manage confidential information with discretion.
• Ability to prioritize competing deadlines and adjust quickly as business needs change.

Responsibilities

• Manage complex executive calendars, including scheduling, meeting coordination, and conference room bookings.
• Manage executive document printing, binding, delivery, and other administrative document needs.
• Coordinate domestic and/or international travel arrangements and related logistics.
• Coordinate representative letter signatures and related documentation workflows.
• Coordinate with the Corporate Security team on miscellaneous executive and business needs.
• Coordinate company-wide delinquency and credit loss reporting, including cardholder outreach and executive management reporting.
• Prepare, submit, and track executive expense reports.
• Support expense report audits to help ensure compliance with company policy.
• Support scheduling for quarterly Finance meetings and the annual budget meeting process.
• Assist with the setup and maintenance of company-wide digital and print subscriptions through a centralized third-party service provider.
• Assist with Corporate Credit Card Program administration, including cardholder procedures and follow-ups.
• Help ensure cardholder expenses are submitted in a timely manner.
• Review and process invoices related to digital and print subscription services.
• Partner with internal stakeholders and external vendors to resolve administrative, billing, and process-related questions.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Strong communication

Attention to detail

Discretion with confidential info

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Workday

Concur

Job description

FOX is seeking an organized Administrative Assistant to support senior leaders in Corporate Finance. You will manage calendars, coordinate travel, process expenses, and assist with subscriptions and card programs to keep the executive office running smoothly.

You will collaborate with executives, internal teams, vendors, and employees, handling confidential information with discretion while maintaining accuracy and timely follow-through in a fast-paced environment.