Finance Executive Assistant & Calendar Coordinator

St. Luke’s University Health Network; Allentown (Lehigh County); On-site; USD 40,000 - 56,000; Full time

Job summary

St. Luke's University Health Network seeks an Administrative Coordinator to support the Chief Financial Officer and Finance Division Senior Leadership.

You will manage complex calendars, prepare materials, and coordinate meetings, travel, and communications with internal and external stakeholders. The role requires a minimum of 3 years of senior leadership support, and strong proficiency with MS Office 365 tools, including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor degree in business administration preferred.
• Minimum 3 years of senior leadership support experience required.
• Advanced proficiency with Microsoft Office 365 including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe Acrobat preferred.

Responsibilities

• Maintains executive calendars and coordinates schedules.
• Schedules and confirms appointments, meetings and travel logistics.
• Prepares agendas, presentations, reports and materials.
• Serves as professional contact for internal and external stakeholders.
• Arranges travel and processes expense reports.
• Screens visitors, calls, emails and mail; protects confidential information.
• Maintains inventory of office supplies and supports equipment usage.
• Performs other related duties as assigned.

Education

High school diploma or equivalent

Associate or bachelor's degree in business administration

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Copilot

Teams

SharePoint

Adobe Acrobat

Job description

St. Luke's University Health Network seeks an Administrative Coordinator to support the Chief Financial Officer and Finance Division Senior Leadership.

You will manage complex calendars, prepare materials, and coordinate meetings, travel, and communications with internal and external stakeholders. The role requires a minimum of 3 years of senior leadership support, and strong proficiency with MS Office 365 tools, including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe