Executive Assistant: Strategic Calendar & Exec Support

St. Joseph's Health; City of Syracuse (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Joseph's Health seeks an Executive Administrative Assistant to support senior management and manage calendars, meetings, and confidential communications. You will prepare materials, coordinate requests, and maintain professional relationships across the organization.

Ideal candidates bring two years of college or equivalent experience, notary certification, and strong communication skills. This on-site role requires discretion, reliability, and adaptability in a fast-paced healthcare

Qualifications

• Two years of college or appropriate experience required.
• Must be a commissioned Notary Public, or willing to obtain certification upon hire
• Excellent written and verbal communication skills and ability to interact professionally across levels.

Responsibilities

• Prepare and edit correspondence, presentations, reports, and other documents on behalf of senior executives.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
• Anticipate the needs of senior executives and proactively address administrative challenges or issues.
• Take initiative in managing all meeting logistics, including preparing meeting spaces and ensuring technology functions smoothly.
• Collaborate with other administrative team members to ensure seamless coordination across the organization.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Calendar management

Meeting coordination

Notetaking

Confidentiality

Education

Two years of college

Notary Public certification

Tools

Microsoft Office Suite

Job description

St. Joseph's Health seeks an Executive Administrative Assistant to support senior management and manage calendars, meetings, and confidential communications. You will prepare materials, coordinate requests, and maintain professional relationships across the organization.

Ideal candidates bring two years of college or equivalent experience, notary certification, and strong communication skills. This on-site role requires discretion, reliability, and adaptability in a fast-paced healthcare