Administrative Office Coordinator

Arrow Search Partners; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Arrow Search Partners is seeking an Office Manager for a private credit and specialty finance client in a hybrid role in New York. The candidate will support calendar management, travel logistics, and expense reporting, while coordinating meetings and organizing materials.

You will also manage office operations, liaise with building management and vendors, handle onboarding/offboarding tasks, and coordinate interviews and candidate logistics as part of a dynamic professional services environment.

Qualifications

• 2–4 years of experience in a hybrid office manager and admin role.
• Experience in financial services or professional services.
• Strong organizational and time management skills.
• Experience with expense reports and travel coordination a plus.

Responsibilities

• Support calendar management, scheduling, and coordination across internal and external participants
• Coordinate travel arrangements, itineraries, reservations, and related logistics
• Prepare and submit executive expense reports
• Organize meeting logistics and materials
• Manage office supplies, food and beverage needs, deliveries, mail, maintenance requests, and workplace services
• Serve as a point of contact for building management and office vendors
• Maintain vendor contacts, service schedules, office records, and equipment or supply inventories
• Coordinate interview scheduling and candidate logistics
• Assist with onboarding and offboarding checklists, scheduling, workspace preparation, and document collection

Skills

Calendar management

Travel coordination

Vendor management

Office administration

Job description

Our client is a private credit and specialty finance firm focused on providing customized financing solutions across consumer, residential, and professional lending markets. The firm partners with borrowers and financial institutions to develop tailored lending programs, with a focus on asset-backed finance and specialized credit opportunities.

Responsibilities:

• Support calendar management, scheduling, and coordination across internal and external participants
• Coordinate travel arrangements, itineraries, reservations, and related logistics
• Prepare and submit executive expense reports
• Organize meeting logistics and materials
• Manage office supplies, food and beverage needs, deliveries, mail, maintenance requests, and workplace services
• Serve as a point of contact for building management and office vendors
• Maintain vendor contacts, service schedules, office records, and equipment or supply inventories
• Coordinate interview scheduling and candidate logistics
• Assist with onboarding and offboarding checklists, scheduling, workspace preparation, and document collection

Requirements:

• 2-4 years of experience in a hybrid office manager and admin role
• Experience in financial services or professional services
• Strong organizational and time management skills
• Experience with experience reports and travel coordination a plus