Finance Assistant

Spreetail Inc.; United States; Remote; USD 48,000 - 64,000; Full time

Job summary

Spreetail Inc. is seeking a Finance Assistant to own the weekly billing cycle for Platform Services accounts, pulling data from multiple systems, building it into clean spreadsheets, and ensuring invoices align with contract terms.

This high-volume, high-accuracy role requires a sharp eye for numbers, strong Excel skills, and the ability to liaise with internal teams to resolve billing queries. Remote work is available.

Qualifications

• Experience creating invoices or other customer-facing financial documents.
• Ability to work with high volumes of data across multiple sources.
• Understanding of a P&L and how billing feeds into it.
• Fluent in English with business proficiency.

Responsibilities

• Produce detailed invoices for Platform Services customers, with supporting documentation in line with contracted terms.
• Pull billing and cost data from multiple systems and teams (Outbound, Operations, Warehouse) each week and consolidate it into a sensible, well-organised format.
• Check every billing file and invoice for formula accuracy, internal consistency, and alignment with the contract before it moves forward, including a final sense check for anything that looks unusual.
• Submit billing files and invoices for internal approval, then issue approved invoices directly to customers.
• Liaise with internal and external stakeholders on invoice calculations, queries, and contract terms. Work closely with Platform Services account managers to investigate and resolve customer billing queries.

Skills

Detail-oriented

Billing / Invoicing

Data analysis

Stakeholder communication

P&L understanding

Tools

Microsoft Excel

Job description

Spreetailpropels brands to increase their ecommerce market share across the globe while improving their operational costs. Learn how we are building one of the fastest-growing ecommerce companies in history: www.spreetail.com.

Spreetail's Platform Services team bills warehousing, fulfilment, freight, and other operational costs to our customer brands. We are looking for a detail-obsessed, Finance Assistant to own the weekly billing cycle for these accounts; pulling data from multiple systems, building it into clean, accurate spreadsheets, checking it against contract terms, and getting invoices approved and out the door to customers on time, every time.

This is a hands-on, high-volume, high-accuracy role. You will be the last line of defence before an invoice reaches a customer, so a sharp eye for numbers and an instinct for when something “looks off” are essential.

How you will achieve success:

• Produce detailed invoices for Platform Services customers, with supporting documentation in line with contracted terms.
• Pull billing and cost data from multiple systems and teams (Outbound, Operations, Warehouse) each week and consolidate it into a sensible, well-organised format.
• Check every billing file and invoice for formula accuracy, internal consistency, and alignment with the contract before it moves forward, including a final sense check for anything that looks unusual.
• Submit billing files and invoices for internal approval, then issue approved invoices directly to customers.
• Liaise with internal and external stakeholders on invoice calculations, queries, and contract terms. Work closely with Platform Services account managers to investigate and resolve customer billing queries.

What experiences will help you in this role:

• Highly intelligent, diligent, and detail-obsessed,comfortable being the final check before money moves. Able to work to tight, non-negotiable deadlines.
• Confident working with a variety of internal and external stakeholders.
• Experience working with high volumes of data across multiple sources. Experience creating invoices or other customer-facing financial documents. Understanding of a P&L and how billing feeds into it.
• Highly proficient in MS Excel (formulas, lookups, and large data sets).
• Fluent in English, spoken and written, to a business standard. Able to work UK hours (8:15–17:15)

This is a remote position and requires candidates to have an available work-from-home setup

Desktop/Laptop system requirements:

• 4th generation or higher, at least Intel i3 or equivalent processor;
• at least 4GB RAM;
• Windows 10 and above or MAC OSX operating system
• You are required to provide your own dual monitors
• A strong and stable internet connection (A DSL, cable or fiber wired internet service with 10 Mbps plan or higher for primary connection)
• PC Headset
• A high-definition (HD) external or integrated webcam with at least 720p resolution.