Finance Assistant

Springbrook NY, Inc; Town of Oneonta (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

Springbrook NY, Inc is seeking a Finance Assistant to provide essential administrative support to the Finance Team. The role includes accounts payable/receivable data entry, filing, and project-based tasks to keep the department running smoothly.

The ideal candidate will have a high school diploma or GED (associates preferred), strong Excel/Outlook/Word skills, and at least 1 year of admin experience. Notary and Springbrook vehicle requirements are noted in the job description.

Qualifications

• General administrative support experience.
• Proficient in Excel, Outlook and Word.
• Strong written and verbal communication skills.
• Experience with Accounts Payable/Accounts Receivable is a plus.

Responsibilities

• Provide general administrative support to the Finance Department.
• Serve as initial point of contact with internal and external inquiries.
• Schedule meetings and take minutes as needed.
• Assist with confidential documents and data entry.
• Support implementation of new procedures and workflows.
• Input data into spreadsheets and software systems.

Skills

Administrative support

Communication skills

Multitasking

Accounts payable

Accounts receivable

Basic literacy

Education

High school diploma or GED

Associates degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Pay ranges from $21/hr to $23/hr based on education and experience

Position Summary

The Finance Assistant provides essential administrative support to the Finance Team. Responsibilities include a wide range of clerical/administrative duties, Accounts Payable and Accounts Receivable data entry, and project-based work contributing to the smooth operation of the department.

Principle Duties And Responsibilities

• Facilitate effective functioning of the department by providing general administrative and office support to all areas of the Finance Department to keep daily business operations running smoothly.
• Utilize excellent customer service skills in serving as the initial point of contact for the department and in responding to both internal and external inquiries.
• Contribute to meeting effectiveness by scheduling and acting as a minute-taker as needed.
• Aid in successful special project completion by providing administrative support, research, and data accumulation as requested.
• Prepare confidential documents and handle sensitive information with discretion and care.
• Support the implementation of new procedures, systems and workflows.
• Organize and maintain filing systems, both physical and digital.
• Accurately input information into spreadsheets and various software systems.
• Manage multiple tasks and deadlines, with the ability to adapt to changing priorities.
• All other duties as required.

Qualifications, Skills & Knowledge Requirements

• Basic reading, writing, and arithmetic skills required. High school diploma or GED required. Associates degree preferred.
• Minimum of (1) year of experience working in an administrative support position.
• Duties require professional verbal and written communication skills.
• Proficiency in or knowledge of using a variety of computer software and e-mail applications, especially Microsoft Excel, Outlook, and Word; have the aptitude to learn additional computer software as necessary.
• Experience in the areas of Accounts Payable, Accounts Receivable, or with Social Security Benefits would be a plus, but are not required.
• New York State Notary Public Commission or willingness to meet necessary qualifications and apply for licensure.
• Meet the requirements to drive Springbrook vehicles as required.

Springbrook is an equal opportunity employer. It is the policy of Springbrook to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, creed, gender, marital status, sexual orientation, national origin or citizenship, age, genetic predisposition or carrier status, gender identity or expression, disability, military or veteran status, sexual or reproductive health decisions, traits historically associated with race and/or any other status or characteristic protected by law.