Finance Assistant AGADM-Finance

Springbrook NY Inc; Town of Oneonta (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

Springbrook NY Inc. is seeking a Finance Assistant to deliver essential administrative support to the Finance Team. Responsibilities include AP/AR data entry, document preparation, and project-based work to help the department run smoothly.

Ideal candidates have 1+ year of admin experience and strong communication skills, with proficiency in Excel, Outlook, and Word. Notary and NY driver qualifications are a plus.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of 1 year of administrative support experience.
• Professional verbal and written communication skills.
• Experience with Accounts Payable/Accounts Receivable is a plus but not required.
• Familiarity with Microsoft Excel, Outlook, and Word.
• Notary Public Commission in NY or willingness to apply.
• Must be able to drive Springbrook vehicles as required.

Responsibilities

• Provide administrative support to the Finance Department to ensure daily operations run smoothly.
• Serve as first point of contact for internal and external inquiries with excellent customer service.
• Schedule meetings and take minutes when needed to support program activities.
• Assist with special projects by providing research and data gathering.
• Prepare confidential documents and handle sensitive information with discretion.

Skills

Verbal communication

Written communication

Administrative support

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Pay ranges from $21/hr to $23/hr based on education and experience

Position Summary:

The Finance Assistant provides essential administrative support to the Finance Team. Responsibilities include a wide range of clerical/administrative duties, Accounts Payable and Accounts Receivable data entry, and project-based work contributing to the smooth operation of the department.

Principle Duties and Responsibilities:

• Facilitate effective functioning of the department by providing general administrative and office support to all areas of the Finance Department to keep daily business operations running smoothly.
• Utilize excellent customer service skills in serving as the initial point of contact for the department and in responding to both internal and external inquiries.
• Contribute to meeting effectiveness by schedulingand acting as a minute-taker as needed.
• Aid in successful special project completion by providing administrative support, research, and data accumulation as requested.
• Prepare confidential documents and handle sensitive information with discretion and care.
• Support the implementation of new procedures, systems and workflows.
• Organize and maintain filing systems, both physical and digital.
• Accurately input information into spreadsheets and various software systems.
• Manage multiple tasks and deadlines, with the ability to adapt to changing priorities.
• All other duties as required.

Qualifications, Skills & Knowledge Requirements:

• Basic reading, writing, and arithmetic skills required. High school diploma or GED required. Associates degree preferred.
• Minimum of (1) year of experience working in an administrative support position.
• Duties require professional verbal and written communication skills.
• Proficiency in or knowledge of using a variety of computer software and e-mail applications, especially Microsoft Excel, Outlook, and Word; have the aptitude to learn additional computer software as necessary.
• Experience in the areas of Accounts Payable, Accounts Receivable, or with Social Security Benefits would be a plus, but are not required.
• New York State Notary Public Commission or willingness to meet necessary qualifications and apply for licensure.
• Meet the requirements to drive Springbrook vehicles as required.