Finance & Administrative Specialist, Extension Programs

Oklahoma State University; Oklahoma; On-site; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University (OSU) Extension in Enid, OK is seeking a Financial/Administrative Support Specialist to provide financial services for the County, District, and State Offices. The successful candidate will work with the Extension Finance Team to maintain records, process purchases, and generate periodic reports.

The role requires 1 year of accounting experience (or equivalent) and proficiency with Microsoft Office, Quicken, and QuickBooks.

Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 1 year of financial or accounting experience. Post-secondary education may be substituted for experience.

Responsibilities

• Maintain accurate financial records using Quicken and/or QuickBooks, including expense tracking, account reconciliation and budget monitoring.
• Process and document all purchasing transactions in compliance with organizational and grant guidelines for county, area and district staff.
• Prepare and submit purchase orders, invoices, and reimbursement requests
• Generate monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies, procedures, and audit requirements as outlined by OSU policy, Extension Finance and the Associate Vice-President for Extension.
• Perform and/or delegate database entry and management relative to extension programs.
• Use knowledge and keyboarding skills of Microsoft Office and other computer software to assist in assigned daily activities.
• Understand and interpret various OSU, County, and Extension regulations, policies, and office procedures for efficient office management.
• Act as liaison between county, district, or state offices as appropriate.
• Display courteous and effective communication while fielding telephone calls, receiving and directing visitors, and responding to oral and written requests.
• Have other duties as assigned and directed to enhance program support.

Skills

Microsoft Office

People skills

Attention to detail

Organizational skills

Oral and written communication

Education

High School/GED

Tools

Quicken

QuickBooks

Job description

Oklahoma State University (OSU) Extension in Enid, OK is seeking a Financial/Administrative Support Specialist to provide financial services for the County, District, and State Offices. The successful candidate will work with the Extension Finance Team to maintain records, process purchases, and generate periodic reports.

The role requires 1 year of accounting experience (or equivalent) and proficiency with Microsoft Office, Quicken, and QuickBooks.