Extension Administrative Support Specialist-Sr. Administrative Support Specialist

Oklahoma-State-University; Oklahoma; On-site; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University Extension in Enid, OK is seeking a financial/administrative support specialist to handle accounting tasks, purchasing, and reporting for extension educators across the district.

The role emphasizes accuracy, process discipline, and collaboration with the Extension Finance Team to ensure timely financial services and compliance with OSU guidelines.

Qualifications

• High School Diploma or GED required, otherwise applicable start date.
• Minimum 1 year financial or accounting experience; post-secondary education may substitute.
• Valid Driver’s License required.

Responsibilities

• Maintain accurate financial records using Quicken and/or QuickBooks.
• Process purchasing transactions per guidelines for county, area and district staff.
• Prepare purchase orders, invoices, and reimbursement requests.
• Generate monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies and audit requirements.
• Use Microsoft Office and other software for daily activities.
• Liaise between county, district, or state offices as appropriate.

Skills

Microsoft Office proficiency

People skills

Multi-tasking

Organizational skills

Strong written/oral communication

Education

High School/GED

Tools

Quicken/QuickBooks

Job description

Campus

OSU-Stillwater

Contact Name & Email

Jim Rhodes, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.00 - $20.00Hourly

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

Oklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.

Join our team and make a difference in the lives of Oklahomans!
Who Are We: https://extension.okstate.edu/about-us.html
Why OSU Extension: https://extension.okstate.edu/extension-careers.html
OSU Agriculture: https://agdivision.okstate.edu/

There are lots of great reasons to work at OSU, check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html

This position is located in Enid, OK at the West District Extension Office. This position provides financial and administrative support for extension educators located in the county extension office. The successful candidate will work with the Extension Finance Team as they provide financial services and complete financial related processes and tasks for all the counties within the district. This individual will:

• Maintain accurate financial records using Quicken and/or QuickBooks, including expense tracking, account reconciliation and budget monitoring.
• Process and document all purchasing transactions in compliance with organizational and grant guidelines for county, area and district staff.
• Prepare and submit purchase orders, invoices, and reimbursement requests.
• Generate monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies, procedures, and audit requirements as outlined by OSU policy, Extension Finance and the Associate Vice-President for Extension.
• Perform and/or delegate database entry and management relative to extension programs.
• Use knowledge and keyboarding skills of Microsoft Office and other computer software to assist in assigned daily activities.
• Understand and interpret various OSU, County, and Extension regulations, policies, and office procedures for efficient office management.
• Act as liaison between county, district, or state offices as appropriate.
• Display courteous and effective communication while fielding telephone calls, receiving and directing visitors, and responding to oral and written requests.
• Have other duties as assigned and directed to enhance program support.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 1 year of financial or accounting experience. Post-secondary education may be substituted for experience.

Certifications, Registrations, and/or Licenses:

Valid Driver’s License.

Skills, Proficiencies, and/or Knowledge:

Proficient in Microsoft Office. Excellent people skills. Ability to multi-task; yet pay particular attention to details. Good organizational skills. Strong oral and written communication skills.

Preferred Qualifications

• 3 years of financial or accounting experience.