Finance & Administrative Coordinator

Oklahoma State University; Oklahoma; On-site; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University Extension in Ada, OK seeks a financial and administrative support specialist to assist extension educators across the SE District.

You will maintain financial records using Quicken and QuickBooks, process purchasing, prepare invoices, and generate monthly and quarterly reports while ensuring compliance with OSU policies.

Strong Microsoft Office skills, attention to detail, and excellent communication with county and district offices are essential.

Qualifications

• High School/GED completed by start date.
• Minimum 1 year financial or accounting experience.
• Valid Driver’s License required.

Responsibilities

• Maintain accurate financial records using Quicken and/or QuickBooks, including expense tracking, account reconciliation and budget monitoring.
• Process and document all purchasing transactions in compliance with organizational and grant guidelines for county, area and district staff.
• Prepare and submit purchase orders, invoices, and reimbursement requests.
• Generate monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies, procedures, and audit requirements as outlined by OSU policy, Extension Finance and the AVP for Extension.
• Perform and/or delegate database entry and management relative to extension programs.
• Use knowledge and keyboarding skills of Microsoft Office and other computer software to assist in assigned daily activities.

Skills

People skills

Multi-tasking

Organizational skills

Written communication

Oral communication

Education

High School/GED

Tools

Microsoft Office

Quicken

Job description

Oklahoma State University Extension in Ada, OK seeks a financial and administrative support specialist to assist extension educators across the SE District.

You will maintain financial records using Quicken and QuickBooks, process purchasing, prepare invoices, and generate monthly and quarterly reports while ensuring compliance with OSU policies.

Strong Microsoft Office skills, attention to detail, and excellent communication with county and district offices are essential.