Finance Administrative Assistant - On-site, Mission-Driven

Australia-Employment; Albuquerque (NM); On-site; USD 22,000 - 23,000; Full time

Job summary

Jobot in Albuquerque, NM is seeking a seasoned Administrative Assistant to support the consulting team on-site within a nonprofit-focused org. The role involves scheduling, filing, client service, vendor procurement, and preparing financials in Excel.

It requires strong organization, confidentiality, and the ability to work under deadlines. The ideal candidate has 5+ years of administrative experience, excellent communication skills, and a proactive mindset to thrive in a fast-paced office

Qualifications

• Minimum of 5 years of administrative experience preferably in accounting/finance.
• Proficiency with Microsoft Office, especially Excel.
• Highly organized with attention to detail.
• Strong customer service and professional communication.
• Accurate, able to handle confidential information.
• Able to work under pressure and meet deadlines.
• Independent worker who also cooperates in a team.
• Proactive and proactive problem solving mindset.
• Excellent written and verbal communication skills.
• Experience with filing, scheduling, and vendor coordination.

Responsibilities

• Provide administrative support to the consulting team; schedule meetings and coordinate logistics.
• Handle filing duties; ensure documents are retrievable.
• Deliver exceptional customer service to clients and vendors.
• Call vendors for quotes and negotiate prices.
• Assist in preparing financial reports using Excel.
• Maintain and update client databases with confidentiality.
• Coordinate travel arrangements for the team.
• Assist in preparing presentations and proposals.
• Act as liaison between consulting and other departments.
• Perform other administrative duties as assigned.

Skills

Communication

Customer service

Organization

Attention to detail

Time management

Problem solving

Proactive

Teamwork

Tools

Excel

Microsoft Office

Job description

Jobot in Albuquerque, NM is seeking a seasoned Administrative Assistant to support the consulting team on-site within a nonprofit-focused org. The role involves scheduling, filing, client service, vendor procurement, and preparing financials in Excel.

It requires strong organization, confidentiality, and the ability to work under deadlines. The ideal candidate has 5+ years of administrative experience, excellent communication skills, and a proactive mindset to thrive in a fast-paced office