Office Manager/ Bookkeeper

Intuit Inc.; Albuquerque (NM); On-site; USD 34,000 - 41,000; Full time

Job summary

Rio Grande Building & Storage in Albuquerque, NM, is seeking a motivated bookkeeper/office manager to oversee day-to-day administrative operations and maintain QuickBooks, billing, and receipts. This full-time, onsite role balances office management with ongoing process improvements to support productivity and customer service.

You will coordinate financial workflows, manage accounts payable/receivable, assist with tax filings, and help keep documentation organized and confidential in a

Qualifications

• Proficiency in QuickBooks Online, Google Workspaces, and other office software.
• Experience working in a construction office.
• Proven experience in an administrative or office support role with increasing responsibility.
• Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication with a professional, service-oriented approach.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Oversee daily office operations to ensure efficient administrative support and smooth internal coordination
• Managing QuickBooks, bookkeeping, recording daily transactions, reconciling accounts, resource management, budget management
• Coordinate documentation and records management, ensuring accuracy, completeness, and confidentiality
• Manage accounts payable/receivable, send client invoices, track incoming payments, and pay vendor bills
• Prepare financial reports, generate balance sheets, income statements, and profit and loss (P&L) reports
• Managing RFP's and procurement
• Support tax preparation, organize documents and assist accountants with tax filings and audits
• Support basic administrative procurement and inventory tracking for office needs, as required

Skills

QuickBooks Online

Google Workspaces

Office software

Construction office experience

Organizational skills

Prioritization

Verbal and written communication

Tools

QuickBooks Online

Google Workspaces

Job description

Rio Grande Building & Storage is a woman-owned, veteran-owned, and locally owned and operated family business in Albuquerque, New Mexico. We are busy and work in a fast-paced environment. We are looking for a motivated individual to act as our construction bookkeeper/ office manager to oversee day-to-day administrative operations, and help ensure smooth, efficient support across the business.

Position Summary

Our bookkeeper/ office manageris responsible for managing office operations, coordinating administrative/ accounting workflows, and serving as a point of contact for internal teams and stakeholders. This role helps maintain an organized, responsive office environment while supporting company priorities through reliable scheduling, documentation, and communication. This role has a focus on bookkeeping and maintains QuickBooks, billing, and receipts.

In this full-time onsite position in Albuquerque, NM, you will balance day-to-day administrative responsibilities with ongoing process improvements to support productivity and customer service.

Key Responsibilities

• Oversee daily office operations to ensure efficient administrative support and smooth internal coordination

• Managing QuickBooks, bookkeeping, recording daily transactions, reconciling accounts, resource management, budget management

• Coordinate documentation and records management, ensuring accuracy, completeness, and confidentiality

• Manage accounts payable/receivable, send client invoices, track incoming payments, and pay vendor bills

• Prepare financial reports, generate balance sheets, income statements, and profit and loss (P&L) reports

• Managing RFP's and procurement

• Support tax preparation, organize documents and assist accountants with tax filings and audits

• Support basic administrative procurement and inventory tracking for office needs, as required

Required Qualifications

• Proficiency in Quickbooks Online, Google Workspaces, and other office software

• Experience working in a construction office

• Proven experience in an administrative or office support role with increasing responsibility

• Strong organizational skills and the ability to prioritize tasks in a fast-paced environment

• Excellent verbal and written communication skills with a professional, service-oriented approach

• Ability to maintain confidentiality and handle sensitive information appropriately

Preferred Qualifications

• Experience managing office workflows, administrative teams, or shared office services

• Demonstrated ability to improve processes and standardize administrative procedures

• Strong customer-focused mindset and ability to collaborate effectively with cross-functional teams

Compensation

Hourly rate: $25.00 - $30.00