Finance & Administration Associate – Museum Office

Phase2 Technology; Austin (TX); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Benefits-eligible

Complimentary museum admission

20% discount at Museum Store

Job summary

The Blanton Museum of Art at the University of Texas at Austin is seeking a Business Office Associate to assist the Manager of Accounting with financial operations, processing payments, reimbursements, travel and procurement, and maintaining vendor records on campus systems.

Responsibilities include reconciling ProCard activity, advising on policy requirements, and providing backup support for the Finance team. Immediate start date for a three-year position with renewal potential.

Qualifications

• High School Diploma or GED required.
• At least 5 years of clerical experience with a high school diploma or GED.
• At least 1 year of experience at the Administrative Assistant level with a Bachelor's Degree.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong attention to detail and organizational skills.
• Ability to follow instructions and work independently.
• Excellent proactive communication and interpersonal skills.
• Customer service oriented and able to handle repetitive tasks.

Responsibilities

• Process payments, reimbursements, ProCard transactions, deposits, correction vouchers, purchase orders, IDTs, PIFs, and RTAs.
• Maintain payment processing, electronic workflows and update records in University financial systems.
• Review transactions for accuracy, including account numbers and DEFINE coding.
• Serve as primary contact for vendors, staff, UT Purchasing, and UT Accounts Payable, providing timely updates.

Skills

MS Office

Excel

Attention to detail

Communication

Customer service

Independent work

Education

High School Diploma or GED

Bachelor's degree

Tools

DEFINE

Job description

The Blanton Museum of Art at the University of Texas at Austin is seeking a Business Office Associate to assist the Manager of Accounting with financial operations, processing payments, reimbursements, travel and procurement, and maintaining vendor records on campus systems.

Responsibilities include reconciling ProCard activity, advising on policy requirements, and providing backup support for the Finance team. Immediate start date for a three-year position with renewal potential.