Business Office Associate

utaustin; United States; On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Complimentary museum admission

20% Museum Store discount

Job summary

Blanton Museum of Art at the University of Texas at Austin seeks a Business Office Associate to support accounting operations, payments, reimbursements, and vendor relations. The role ensures accurate processing, compliance with UT policies, and provides finance team backup as needed. Immediate eligibility to work in the U.S.

on a full-time basis is required. The three-year position is subject to renewal based on funding and performance, with 40 hours per week on-site at UT Main Campus.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years of clerical experience.
• At least 1 year of Administrative Assistant level work with a Bachelor's degree.
• Strong Microsoft Office skills, especially Excel.
• Detail oriented with good organizational skills.
• Ability to work independently with initiative.
• Customer service oriented and proactive communication.
• Experience in higher education admin is a plus.

Responsibilities

• Process payments, reimbursements, travel and procurement.
• Maintain vendor records and financial documentation.
• Reconcile transactions and ensure policy compliance.
• Provide backup support to the Finance team as needed.
• Communicate status and updates to staff and vendors.

Skills

MS Office Suite

Attention to detail

Excellent communication

Independent work ability

Customer service mindset

Education

High School Diploma or GED

Bachelor's Degree (Administrative Support)

Tools

Excel

DEFINE

Job description

Job Posting Title: Business Office Associate ----

Hiring Department: Jack S Blanton Museum of Art ----

Position Open To: All Applicants ----

Weekly Scheduled Hours: 40 ----

FLSA Status: Non-Exempt from FLSA ----

Earliest Start Date: Immediately ----

Position Duration: Expected to Continue Until Aug 31, 2029 ----

Location: UT MAIN CAMPUS ----

Job Details:

General Notes

The Blanton Museum of Art at the University of Texas at Austin is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly's monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023, and the exhibitions and educational programs that define the museum's role in the community.

There is even more to come for the Blanton and the thousands of school and university students and visitors we serve. With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts.

Benefits-eligible Blanton Museum of Art staff enjoy the same competitive benefits, programs and services available to University of Texas at Austin employees. Blanton staff has access to complimentary admission to the museum, selected museum events, and a 20% discount at the Museum Store.

The Blanton is home to a vast array of roles matching a wide range of interests and talents. No matter the staff position at the Blanton, all contribute to the preservation of culture and history for the entire community. We invite you to view and apply for this exciting opportunity.

Important to note : this is a three-year position subject to renewal based on funding and performance.

Purpose

The Business Office Associate assists the Manager of Accounting with financial operations and provides financial support to the Blanton's Finance team, staff, and vendors. Responsibilities include processing payments, reimbursements, travel and procurement transactions, reconciling ProCard activity, maintaining vendor and financial records, and assisting staff with accounting procedures and business processes. This role helps ensure efficient operations, excellent customer service, and compliance with University policies.

Must be authorized to work in the U.S. on an ongoing, full-time basis for any employer without sponsorship.

Responsibilities

• Business Operations & Financial Processing:
• Process payments, reimbursements, ProCard transactions, deposits, correction vouchers, purchase orders, IDTs, PIFs, and Requests for Travel Authorization (RTAs).
• Maintain payment processing, electronic workflows and update records in University financial and administrative systems.
• Review transactions for accuracy, including account numbers and DEFINE coding.
• Serve as a primary point of contact for vendors, staff, student employees, UT Purchasing, and UT Accounts Payable, providing timely updates on approvals, processing status, and policy changes.
• Financial Guidance & Compliance:
• Interpret and apply University policies, procedures, and financial regulations to support business operations.
• Advise internal and external stakeholders on appropriate transaction processing and documentation requirements.
• Stay current on policy updates and best practices to ensure compliance and consistency in financial transactions.
• Team Support & Collaboration:
• Serve as a departmental resource for finance-related questions and administrative processes.
• Provide backup support for Finance team members as needed.
• Participate in business meetings and special projects as assigned by the Accounting Manager.
• Other projects and related duties as assigned.

Required Qualifications

• High School Diploma or GED
• At least 5 years of clerical experience with a High School Diploma or GED
• At least 1 year of experience at the Administrative Assistant level with a Bachelor's Degree
• Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel)
• Strong attention to detail; analytical and organizational skills
• Ability to follow instructions and work independently
• Excellent pro-active communication and interpersonal skills
• Customer service oriented
• Ability to maintain a positive demeanor regarding repetitive work and repeated questions
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree
• Accounts payable experience
• Previous experience working in a higher education administrative office
• Previous experience with the University of Texas at Austin's business applications (e.g. DEFINE)
• More than the required amount of experience
• High level experience with MS Office Suite and Excel
• Experience with both PC and Mac computers

Salary Range

$43,000 + depending on qualifications

Working Conditions

• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Manual dexterity
• Standard office environment
• May deliver