Finance & Administration Assistant - Organized Ops Support

Adams And Associates Inc; Glenmont (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Adams and Associates, Inc. is hiring an Administrative Assistant (Finance & Administration) to support the Glenmont Job Corps Center with organization, document handling, and coordination of daily office operations. The role emphasizes accurate reporting, confidential handling of information, and proactive scheduling across departments.

You will assist with correspondence, records maintenance, and logistics, helping the Finance & Administration team run smoothly in a busy center setting.

Qualifications

• High School diploma or equivalent required.
• Minimum three years of secretarial or administrative support experience.
• Proficiency in Microsoft Office Suite.
• Experience with scheduling, records management and data entry.

Responsibilities

• Administrative Support — prepare correspondence, maintain records, organize documents, process mail, and assist with daily office operations.
• Reports & Documentation — conduct research, prepare statistical reports, track information, and ensure documents are completed on time.
• Scheduling & Coordination — arrange meetings, conference calls, appointments, and travel as needed.
• Transportation Logistics Support — coordinate student transportation, liaise with staff and providers, keep records.
• Maintain Office Systems — update information using Job Corps and Company systems, databases, and tools.
• Professional Communications — draft, proofread, and distribute correspondence; maintain internal/external communications.
• Center Newsletter & Meetings — assist with weekly newsletter, gather updates, prepare minutes.
• Support Center Operations — collaborate with departments to meet administrative needs.
• Confidentiality & Integrity — protect sensitive information and adhere to data security rules.

Skills

Organizational skills

Time management

Scheduling

Communication skills

Data entry

Microsoft Office

Documentation

Problem solving

Education

High School diploma or equivalent

Relevant training/certification

Tools

Microsoft Office

Job description

Adams and Associates, Inc. is hiring an Administrative Assistant (Finance & Administration) to support the Glenmont Job Corps Center with organization, document handling, and coordination of daily office operations. The role emphasizes accurate reporting, confidential handling of information, and proactive scheduling across departments.

You will assist with correspondence, records maintenance, and logistics, helping the Finance & Administration team run smoothly in a busy center setting.