Administrative Assistant (Admin)

Adams And Associates Inc; Glenmont (NY); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Adams and Associates, Inc. is hiring an Administrative Assistant (Finance & Administration) to support the Glenmont Job Corps Center with organization, document handling, and coordination of daily office operations. The role emphasizes accurate reporting, confidential handling of information, and proactive scheduling across departments.

You will assist with correspondence, records maintenance, and logistics, helping the Finance & Administration team run smoothly in a busy center setting.

Qualifications

• High School diploma or equivalent required.
• Minimum three years of secretarial or administrative support experience.
• Proficiency in Microsoft Office Suite.
• Experience with scheduling, records management and data entry.

Responsabilités

• Administrative Support — prepare correspondence, maintain records, organize documents, process mail, and assist with daily office operations.
• Reports & Documentation — conduct research, prepare statistical reports, track information, and ensure documents are completed on time.
• Scheduling & Coordination — arrange meetings, conference calls, appointments, and travel as needed.
• Transportation Logistics Support — coordinate student transportation, liaise with staff and providers, keep records.
• Maintain Office Systems — update information using Job Corps and Company systems, databases, and tools.
• Professional Communications — draft, proofread, and distribute correspondence; maintain internal/external communications.
• Center Newsletter & Meetings — assist with weekly newsletter, gather updates, prepare minutes.
• Support Center Operations — collaborate with departments to meet administrative needs.
• Confidentiality & Integrity — protect sensitive information and adhere to data security rules.

Connaissances

Organizational skills

Time management

Scheduling

Communication skills

Data entry

Microsoft Office

Documentation

Problem solving

Formation

High School diploma or equivalent

Relevant training/certification

Outils

Microsoft Office

Description du poste

NOW HIRING: Administrative Assistant (Finance & Administration)Glenmont Job Corps Center | Stay Organized. Keep Things Moving. Make a Difference!Are you the person who keeps everything organized, remembers the details, and makes sure nothing falls through the cracks?Glenmont Job Corps Center is looking for a dependable, detail-oriented, and organized Administrative Assistant to support our Finance & Administration Department.If you enjoy coordinating schedules, preparing documents, managing information, and helping an office run smoothly, this could be a great opportunity for you!You'll provide essential clerical and administrative support while helping ensure important reports, communications, records, and daily assignments are completed accurately and on time.Think of this role as part office coordinator, part administrative support specialist, and part organizational problem-solver. ScheduleMonday–Friday | 8:00 AM–5:00 PM Job TypeFull-Time | In-Person What Will You Do?Simply put:You'll help keep the Finance & Administration Department organized, efficient, and on track.Your responsibilities will include: Administrative Support — Prepare correspondence, maintain records, organize documents, process mail, and assist with daily office operations. Reports & Documentation — Conduct research, prepare statistical reports, track important information, and ensure required documents and deliverables are completed on time. Scheduling & Coordination — Arrange meetings, conference calls, appointments, and travel when needed. Transportation Logistics Support — Assist with coordinating student transportation arrangements, scheduling transportation needs, communicating with appropriate staff and transportation providers, and maintaining accurate transportation-related records. Maintain Office Systems — Update and organize information using applicable Job Corps and Company systems, databases, and administrative tools. Professional Communications — Draft, proofread, and distribute correspondence while helping maintain accurate internal and external communications. Center Newsletter & Meetings — Help coordinate the weekly Center newsletter, gather departmental updates, and prepare meeting minutes. Support Center Operations — Work with employees, leadership, and other departments to address administrative needs and keep assignments moving forward. Confidentiality & Integrity — Protect sensitive information, maintain accurate records, and follow all applicable confidentiality and data integrity requirements. Who Would Be Great in This Role?You may be a strong fit if you: Have strong organizational and time-management skills Are detail-oriented and take pride in accurate work Can manage multiple assignments and deadlines Communicate professionally, both verbally and in writing Are comfortable using computers, office software, and administrative systems Can assist with scheduling, transportation coordination, and logistical arrangements Can prepare reports, correspondence, and other business documents Enjoy working with people and supporting different departments Can handle confidential information appropriately Are dependable, professional, and proactive Have strong problem-solving skills and follow through on assignmentsExperience in office administration, clerical support, scheduling, logistics coordination, data entry, records management, or similar administrative work may translate well into this position. Why Glenmont Job Corps?At Glenmont Job Corps, our work is about more than daily operations.We help young adults build the education, career skills, and confidence they need to prepare for successful futures.As an Administrative Assistant, your organization and attention to detail help support the employees, departments, and programs that make that mission possible. Consistent Weekday Schedule — Monday through Friday, 8:00 AM–5:00 PM Put Your Organizational Skills to Work — Help manage important records, communications, and daily office activities. Support Transportation Coordination — Help organize transportation logistics and ensure important arrangements are communicated and documented. Work With Different Departments — Collaborate with staff throughout the Center. Build Administrative Experience — Gain exposure to reporting, documentation, office systems, and Center operations. Mission-Driven Environment — Support an organization dedicated to helping young adults succeed. Great Organizations Run on Great Support. Be Part of What Keeps Us Moving!We're looking for an Administrative Assistant who brings organization, accuracy, professionalism, dependability, and a positive attitude to everything they do.If you're someone who enjoys keeping things organized, helping others, and making sure the details are handled correctly, we want to hear from you! Join Glenmont Job Corps Center — Apply Today!High School diploma or equivalent REQUIREDDegree or certification from an accredited or relevant certified training program or school preferred.A minimum of three years secretarial or administrative support experience is required.Computer literacy and proficiency in Microsoft Office Suite of applications is required.“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.