Finance & Administration Admin Assistant – Full-Time

Adams and Associates; Glenmont (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Adams and Associates is seeking an Administrative Assistant for the Finance & Administration Department at Glenmont Job Corps Center. This role supports office operations, organizes records, prepares documents, and helps ensure reports and communications are accurate and timely.

The position is full-time and in-person, with a Monday–Friday 8:00 AM–5:00 PM schedule. You will coordinate scheduling, travel, files, and center communications while maintaining confidentiality and data integrity.

Qualifications

• High School diploma or equivalent REQUIRED.
• Degree or certification from an accredited or relevant certified training program or school preferred.

Responsibilities

• Administrative Support - Prepare correspondence, maintain records, organize documents, process mail, and assist with daily office operations.
• Reports & Documentation - Conduct research, prepare statistical reports, track important information, and ensure required documents and deliverables are completed on time.
• Scheduling & Coordination - Arrange meetings, conference calls, appointments, and travel when needed.
• Transportation Logistics Support - Assist with coordinating student transportation arrangements, scheduling transportation needs, communicating with appropriate staff and transportation providers, and maintaining accurate transportation-related records.
• Maintain Office Systems - Update and organize information using applicable Job Corps and Company systems, databases, and administrative tools.
• Professional Communications - Draft, proofread, and distribute correspondence while helping maintain accurate internal and external communications.
• Center Newsletter & Meetings - Help coordinate the weekly Center newsletter, gather departmental updates, and prepare meeting minutes.
• Support Center Operations - Work with employees, leadership, and other departments to address administrative needs and keep assignments moving forward.
• Confidentiality & Integrity - Protect sensitive information, maintain accurate records, and follow all applicable confidentiality and data integrity requirements.

Skills

Organizational skills

Time management

Professional communication

Computer literacy

Scheduling

Documentation and reporting

Teamwork

Confidentiality

Proactive

Education

High School diploma or equivalent

Degree or certification (preferred)

Tools

Microsoft Office

Job description

Adams and Associates is seeking an Administrative Assistant for the Finance & Administration Department at Glenmont Job Corps Center. This role supports office operations, organizes records, prepares documents, and helps ensure reports and communications are accurate and timely.

The position is full-time and in-person, with a Monday–Friday 8:00 AM–5:00 PM schedule. You will coordinate scheduling, travel, files, and center communications while maintaining confidentiality and data integrity.