Finance & Admin Specialist — Flexible Schedule & Growth

Ama Support Services; Ross Township (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Annual raises

Paid time off

Seasonal bonuses

Education support

Flexible schedules

Job summary

AMA Support Services is seeking an Accounting and Finance Administrator to join our Pittsburgh office. This full-time role focuses on banking, accounting, and workload optimization across service departments, with strong emphasis on Excel capabilities and data accuracy.

You will manage workflows, supervise invoicing and payments, and ensure compliance with internal policies while supporting multiple departments in a dynamic care-focused organization.

Qualifications

• Excellent technology skills with an ability to learn and feel comfortable with new systems.
• Ability to help create and manage workflows and processes.
• Advanced skills in Excel.
• Experience with banking, accounting, and accounting software, such as Quickbooks.
• Knowledge of basic laws, regulations, best practices and rules of accounting, fund management, and business money management.
• Strong math skills and ability to work with numbers.
• Experience in a long-term care setting strongly preferred.
• Ability to negotiate and solve complicated situations.
• Trustworthy and able to maintain confidentiality.
• Ability to multi-task and prioritize.
• Professional demeanor and attitude, with respect for others' viewpoints and boundaries.
• Meticulous attention to detail.

Responsibilities

• Collaborating closely with service department administrators to create effective workflows and efficient processes.
• Overseeing accounting, reconciling and spending, including developing and streamlining processes between personnel and service departments.
• Oversee administrative and support functions for various account management.
• Invoicing, processing and recording payments, reconciling expenditures, and paying bills.
• Ensuring adherence to regulations, contracts, and internal policies and preparing reports for management across departments.
• Oversee administrative technology and database functions, including data entry, consistency across all platforms and generating reports as requested.

Skills

Excel

Workflow management

People skills

Accounting software

Confidentiality

Multitasking

Detail-oriented

In-person communication

Education

Associates or Bachelor’s Degree in related field

Tools

QuickBooks

Job description

AMA Support Services is seeking an Accounting and Finance Administrator to join our Pittsburgh office. This full-time role focuses on banking, accounting, and workload optimization across service departments, with strong emphasis on Excel capabilities and data accuracy.

You will manage workflows, supervise invoicing and payments, and ensure compliance with internal policies while supporting multiple departments in a dynamic care-focused organization.