Accounting and Finance Administrator

Ama Support Services; Ross Township (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Annual raises

Paid time off

Seasonal bonuses

Education support

Flexible schedules

Job summary

AMA Support Services is seeking an Accounting and Finance Administrator to join our Pittsburgh office. This full-time role focuses on banking, accounting, and workload optimization across service departments, with strong emphasis on Excel capabilities and data accuracy.

You will manage workflows, supervise invoicing and payments, and ensure compliance with internal policies while supporting multiple departments in a dynamic care-focused organization.

Qualifications

• Excellent technology skills with an ability to learn and feel comfortable with new systems.
• Ability to help create and manage workflows and processes.
• Advanced skills in Excel.
• Experience with banking, accounting, and accounting software, such as Quickbooks.
• Knowledge of basic laws, regulations, best practices and rules of accounting, fund management, and business money management.
• Strong math skills and ability to work with numbers.
• Experience in a long-term care setting strongly preferred.
• Ability to negotiate and solve complicated situations.
• Trustworthy and able to maintain confidentiality.
• Ability to multi-task and prioritize.
• Professional demeanor and attitude, with respect for others' viewpoints and boundaries.
• Meticulous attention to detail.

Responsibilities

• Collaborating closely with service department administrators to create effective workflows and efficient processes.
• Overseeing accounting, reconciling and spending, including developing and streamlining processes between personnel and service departments.
• Oversee administrative and support functions for various account management.
• Invoicing, processing and recording payments, reconciling expenditures, and paying bills.
• Ensuring adherence to regulations, contracts, and internal policies and preparing reports for management across departments.
• Oversee administrative technology and database functions, including data entry, consistency across all platforms and generating reports as requested.

Skills

Excel

Workflow management

People skills

Accounting software

Confidentiality

Multitasking

Detail-oriented

In-person communication

Education

Associates or Bachelor’s Degree in related field

Tools

QuickBooks

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting and Finance Administrator

Full Time Administrative Pittsburgh, PA, US

AMA Support Services is an innovative and dynamic company , where our commitment to care extends not only to the people we serve, but to each and every employee who chooses to work with us .

At AMA Support Services we strive to be unique and different from other companies that support adults with disabilities in community-based homes, because here at AMA we know that the care we give to our individuals can only be as good as the people providing it. It is true that we are more selective about choosing the right people for our company , b ut once you are chosen we are fully committed to you , your development, your satisfaction with your work with our company, and your future success . We offer affordable health insurance coverage, 401k plans with generous company matches , annual raises, paid time off, seasonal bonuses, education support , flexible schedules, loans, and other benefits. But more importantly, we have a culture of respect and appreciation, where our employees are honored and valued both for their work inside the company and their lives outside it equally to the people we care for.

At AMA, we're more than just a team - we're a growing community united by our shared dedication to making a difference. Here, every person's unique efforts and contributions are valued, and together, we create an environment that inspires growth, compassion, unity and excellence. By becoming part of the AMA family, you'll join a network of supportive, driven, and innovative people working towards a common goal . T his is w here p urpose m eets o pportunity. So, i f you're passionate about helping others, growing professionally, and joining a work culture built on respect, appreciation, and belief that you can do and be more than you are today , AMA Support Services is the place for you.

Position Must Have:

• Excellent technology skills with an ability to learn and feel comfortable with new systems
• Ability to help create and manage workflows and processes
• Advanced skills in Excel
• Ability to talk with people, help them solve problems, and assist people in person
• Experience with banking, accounting, and accounting software, such as Quickbooks
• Knowledge of basic laws, regulations, best practices and rules of accounting, fund management, and business money management
• Strong math skills and ability to work with numbers
• Experience in a long-term care setting strongly preferred
• Ability to negotiate and solve complicated situations.
• Trustworthy and able to maintain confidentiality.
• Ability to multi-task and prioritize.
• Professional demeanor and attitude, with respect for others' viewpoints and boundaries.
• Meticulous attention to detail.

Required Education, Licenses and Certifications:

• Associates or Bachelors Degree in related field

Job Duties Include:

• Collaborating closely with service department administrators to create effective workflows and efficient processes
• Overseeing accounting, reconciling and spending, including developing and streamlining processes between personnel and service departments
• Oversee administrative and support functions for various account management
• Invoicing, processing and recording payments, reconciling expenditures, and paying bills
• Ensuring adherence to regulations, contracts, and internal policies and preparing reports for management across departments
• Oversee administrative technology and database functions, including data entry, consistency across all platforms and generating reports as requested.

Working Conditions:

• Base schedule is Monday through Friday 9:00 am-5:00 pm in the company's local office
• Hours and weekly schedule are dictated by current tasks and program needs. Evening and weekend hours may be required
• Much of the work involves working directly with people, in person, in a collaborative and interactive manner.