Finance & Admin Coordinator: Budgets, AP & Forecasts

Energy Transfer; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Energy Transfer is seeking an Administrative Coordinator to support local employees, area management, and vendors with essential administrative tasks in Maitland, Florida. Responsibilities include accounts payable, expense reporting, time reporting, budgeting assistance, forecasting, and vendor management.

Proficiency in Excel and experience with SAP, Concur, APPTUS, and ADP E-Time are highly valued. This full-time role offers exposure to multiple corporate functions and operational support.

Qualifications

• 0-2 years practical experience as an administrative support professional in a fast-paced work environment.
• Experience in the Natural Gas/NGL/Oil industry a plus.
• Computer and office Software experience is required.
• Strong knowledge of Excel formulas, pivot tables, references, and other advanced Excel functions.
• Effective written and verbal communication skills and interpersonal skills to work in a collaborative environment.

Responsibilities

• Assist Accounts Payable, expense reports, and purchasing card monthly reports with invoice verification.
• Manage time reporting and correct pay codes for time charged to accounts/work orders.
• Support budgeting processes and prepare annual budgets and work initiatives.
• Provide monthly forecast reports and update forecasts in the company database.
• Ensure contractors are on the Approved Vendors list and assist with vendor approvals as needed.
• Publish work offers and contracts using APPTUS/Veriforce and monitor verification reports.
• Collaborate with Fleet to procure or dispose of vehicles.
• Assist in employee Admin Training for time reporting and expense coding.

Skills

Excel expertise

Time management

Communication skills

Interpersonal skills

Education

High School Diploma

Tools

MS Office

SAP

APTTUS

Concur

ADP E-Time

Job description

Energy Transfer is seeking an Administrative Coordinator to support local employees, area management, and vendors with essential administrative tasks in Maitland, Florida. Responsibilities include accounts payable, expense reporting, time reporting, budgeting assistance, forecasting, and vendor management.

Proficiency in Excel and experience with SAP, Concur, APPTUS, and ADP E-Time are highly valued. This full-time role offers exposure to multiple corporate functions and operational support.