Coordinator - Field

Energy Transfer; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Energy Transfer is seeking an Administrative Coordinator to support local employees, area management, and vendors with essential administrative tasks in Maitland, Florida. Responsibilities include accounts payable, expense reporting, time reporting, budgeting assistance, forecasting, and vendor management.

Proficiency in Excel and experience with SAP, Concur, APPTUS, and ADP E-Time are highly valued. This full-time role offers exposure to multiple corporate functions and operational support.

Qualifications

• 0-2 years practical experience as an administrative support professional in a fast-paced work environment.
• Experience in the Natural Gas/NGL/Oil industry a plus.
• Computer and office Software experience is required.
• Strong knowledge of Excel formulas, pivot tables, references, and other advanced Excel functions.
• Effective written and verbal communication skills and interpersonal skills to work in a collaborative environment.

Responsibilities

• Assist Accounts Payable, expense reports, and purchasing card monthly reports with invoice verification.
• Manage time reporting and correct pay codes for time charged to accounts/work orders.
• Support budgeting processes and prepare annual budgets and work initiatives.
• Provide monthly forecast reports and update forecasts in the company database.
• Ensure contractors are on the Approved Vendors list and assist with vendor approvals as needed.
• Publish work offers and contracts using APPTUS/Veriforce and monitor verification reports.
• Collaborate with Fleet to procure or dispose of vehicles.
• Assist in employee Admin Training for time reporting and expense coding.

Skills

Excel expertise

Time management

Communication skills

Interpersonal skills

Education

High School Diploma

Tools

MS Office

SAP

APTTUS

Concur

ADP E-Time

Job description

Summary

The coordinator will provide assistance to local Employees, Area Management, Company personnel, and company venders as needed on Administration duties.

Essential Duties and Responsibilities

• Candidate will assist in Accounts Payable, expense reports, and purchasing card monthly reports. There is a need to verify all invoices for accuracy so that they can be paid in a timely manner. Monthly variances of our budget’s expenditures for local and Division Management.
• Time Reporting for company personnel and assuring that correct pay codes are used and employee time is charged to the correct accounts/work orders.
• Will assist local management and Division/Corporate groups in preparing annual budgets in addition to preparing WBS’s for Managements approval to initiation work projects in securing budgeted and unbudgeted dollars to spend on projects.
• Provide monthly forecast reports and update forecasts in the company database.
• Assist in assuring that contractors utilized by our company are on the Approved Vendor’s listing and if needed assist those companies that we need assistance from to seek approval get on the Approved Vendors list.
• Work in APPTUS or Veriforce and be able to assist in publishing Work Offers and Contracts when needed for work. Monitor CT Verification reports as needed.
• Will work with Vendors to research past due invoices, quotes, budget issues, and work offers as needed.
• Will assist and monitor Fleet data and work with our Fleet Department in procurement and disposal of company vehicles.
• Be able to assist in employee Admin Training as needed for time reporting, invoice coding, and expense report training, etc.

Education and/or Experience, Knowledge, Skills & Abilities

• High School Diploma or Equivalent
• 0-2 years practical experience as an administrative support professional in a fast-paced work environment.
• Experience in the Natural Gas/NGL/Oil industry a plus.
• Computer and office Software experience is required.
• Strong knowledge of Excel formulas, pivot tables, references, and other advanced Excel functions.
• Candidate should have effective written and verbal communication skills as well as interpersonal skills to work in a collaborative environment to maintain good working relationships with others inside and outside the company.
• Candidate should exhibit a sense of urgency, capable of handling individual responsibility, and willingness to accept changing priorities.
• Essential Computer usage using MS Office Suites and having the willingness and ability to learn company computer management systems that includes SAP, APTTUS, Concur, ADP E-Time, etc.

Preferred Qualifications

• Previous Administrative skill in the Oil and Gas Industry a plus. Associate or bachelor’s degree in accounting, business administration, computer operations, and/or equivalent work experience in a related field.
• Good organizational and prioritization skills, ability to multi-task, having good communication skills dealing with internal and external customers.
• Being highly motivated and establishing good working relationships with co-workers, Engineering, Division Staff, and vendors. May be required to attend training and meetings out of town and some overnight travel away from home.

Working Conditions

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

An equal opportunity employer/disability/vet

Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Primary Location

United States-Florida-MAITLAND

Work Locations

Maitland FL (100000025) 2301 Lucien Way Suite 200 Maitland 32751

Job

Accounting and Finance

Schedule

Regular

Full-time

Travel

Yes, 5 % of the Time

Job Posting

Sep 1, 2026, 4:00:00 AM

Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. To view a notice describing federal equal opportunity laws .click here

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact the EEO Coordinator at 713-989-2247. This number is for reasonable accommodation requests only.