Coordinator - Field

Energy Transfer LP; Fort Stockton (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Energy Transfer, based in Texas, invites applications for a Field Coordinator to support administrative functions across budgeting, reporting, and workflow coordination at multiple sites around Fort Stockton. The role requires accuracy, proactive communication, and the ability to manage competing priorities.

You will prepare the annual O&M budget, input timesheets, process invoices in SAP, and assist with project reporting.

Qualifications

• High School Diploma or Equivalent.
• Bachelor's degree preferred in business administration or accounting.
• 0-2 years analytical experience in cost or budget analysis preferred.
• Excellent oral and written communication skills.
• Proficient in Microsoft Office.
• Strong interpersonal and organizational skills.

Responsibilities

• Prepare the annual Operations & Maintenance budget.
• Perform monthly cost control analysis and forecasting.
• Assist with the preparation/monitoring of O&M & Capital projects.
• Complete financial project documentation.
• Input employee timesheets into the time reporting system.
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.
• Process out-of-pocket per diem reports.
• Review, code and submit invoices into the SAP Accounts Payable system.
• Work directly with vendors/contractors to resolve billing discrepancies.
• Assist with contracts for service and associated reporting, as needed.
• Various administrative support duties including training on computer applications, and special requests for information or reporting.
• Maintain and update Emergency Response Manuals.
• File and maintain various forms, reports, and correspondence according to the Transmission Filing Guide.

Skills

Communication

Microsoft Office

Interpersonal skills

Attention to detail

Time management

Team player

Education

High School Diploma or Equivalent

Bachelor's degree in business administration

Related experience preferred

Tools

Microsoft Office Suite

Job description

Summary:

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.

Come join our award winning 11,000 strong organization as we fuel the world and each other!

The Field Coordinator is responsible for performing and overseeing a wide range of administrative activities.

Essential Duties and Responsibilities:

Duties may include, but are not limited to, duties surrounding Administrative Support:

• Preparation of the annual Operations & Maintenance budget.
• Perform monthly cost control analysis and forecasting.
• Assist with the preparation/monitoring of O&M & Capital projects.
• Complete financial project documentation.
• Input employee timesheets into the time reporting system.
• Review and determine the validity of pay codes and accounting in accordance with Company pay policies and
  procedures.
• Process out-of-pocket per diem reports.
• Review, code and submit invoices into the SAP Accounts Payable system.
• Work directly with vendors/contractors to resolve billing discrepancies.
• Assist with contracts for service and associated reporting, as needed.
• Various administrative support duties including training on computer applications, and special requests for information or
  reporting.
• Maintain and update Emergency Response Manuals.
• File and maintain various forms, reports, and correspondence according to the Transmission Filing Guide.

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for the position include:

• High School Diploma or Equivalent.
• Bachelor's degree in business administration, accounting, or additional equivalent related experience preferred.
• 0-2 years of analytical experience, preferably in the gas transmission or similar industry, in cost or budget
  analysis.
• Excellent oral and written communication skills.
• Proficient in all Microsoft software.
• Possess excellent interpersonal skills and ability to work closely with all levels of organization.
• Must be detail-oriented with good organizational skills.
• Ability to work in a fast-paced environment with multiple concurrent assignments.
• Must be team player, self-motivated with high level of energy and creativity.
• Ability to perform multiple tasks with minimal supervision.
• Extended workday may be required on short notice.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

• Normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasion travel, including overnight stays, may be required due to administrative support requirements of other locations
  within the area.
• Occasional visits to settings which may include exposure to various materials and chemicals, as well as extreme
  temperature conditions and loud machinery, requiring appropriate personal protective equipment.