Administrative Assistant

Coda Search│Staffing; Ridgefield Park (NJ); Hybrid; USD 65,000 - 75,000; Full time

Job summary

A confidential professional services organization is seeking an organized Administrative Assistant to support its Accounting & Finance team. This role thrives in a fast-paced environment, handling sensitive information with professionalism and discretion.

You will manage calendars, data entry, mailings, and documentation while supporting multiple priorities and deadlines. Training includes a 90-day on-site start, followed by hybrid work 2–3 days per week.

Qualifications

• 2+ years of administrative, office, or team support experience.
• Experience in a professional services environment (e.g., legal, accounting, financial services).
• Strong organizational skills and consistent follow-through.

Responsibilities

• Provide day-to-day administrative support to the Accounting & Finance team.
• Maintain accurate records and perform high-volume data entry with strong attention to detail.
• Prepare and coordinate mailings, correspondence, and internal documentation.
• Manage calendars, meeting coordination, scheduling, and follow-ups.
• Track documents, requests, and deadlines; ensure timely completion of action items.
• Assist with routine administrative tasks that keep team workflows organized.
• Support special projects and ad hoc tasks as needed.

Skills

Administrative support

Data entry

Calendar management

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Schedule: Full-time, permanent

Work model:

On-site for the first 90 days (training/probation), then 2–3 days on-site / week (hybrid)

Compensation:

$65,000–$75,000 base salary (depending on experience)

Overview

A confidential professional services organization is seeking an organized, detail-oriented Administrative Assistant to support its Accounting & Finance team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable handling sensitive and time-sensitive information with professionalism and discretion.

Key Responsibilities

• Provide day-to-day administrative support to the Accounting & Finance team
• Maintain accurate records and perform high-volume data entry with strong attention to detail
• Prepare and coordinate mailings, correspondence, and internal documentation
• Manage calendars, meeting coordination, scheduling, and follow-ups
• Track documents, requests, and deadlines; ensure timely completion of action items
• Assist with routine administrative tasks that keep team workflows organized
• Support special projects and ad hoc tasks as needed

Qualifications

• 2+ years of administrative, office, or team support experience
• Prior experience in a professional services environment (required), such as:
• legal services / law firm
• accounting / CPA firm
• financial services or similar client-service setting
• Strong organizational skills and consistent follow-through
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Professional, dependable, and comfortable working with confidential information

Ideal Background

You’ve supported teams in an environment where accuracy, responsiveness, discretion, and client service matter. You’re comfortable juggling priorities, staying on top of details, and keeping processes moving.