FINANCE - Accounts Payable Specialist

Stretto; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Stretto in Dayton, OH and South Florida seeks an Accounts Payable Specialist to manage vendor invoices, verify accuracy, and ensure timely payments while maintaining strong vendor relationships.

You will process invoices in NetSuite and Concur, route approvals, handle payments by various methods, manage vendor profiles, and assist with year-end tax forms, with emphasis on accuracy and collaboration across departments.

Qualifications

• High school diploma or GED required; Associate/Bachelor’s in Accounting/Finance/Business preferred.
• 1–3 years of accounts payable or related experience.
• Experience with NetSuite and Concur; strong Excel skills.

Responsibilities

• Process and verify vendor invoices in the accounting system.
• Route invoices for approvals in Concur and follow up for timely approvals.
• Prepare and schedule payments via checks, ACH, wires, or cards.
• Set up vendor profiles and respond to billing inquiries; resolve discrepancies.
• Review travel/expense reports for policy compliance.
• Assist with year-end tax requirements including W-9s and 1099s.

Skills

Accounts payable

Vendor management

Data entry

Excel

NetSuite

Concur

Attention to detail

Communication

Education

High school diploma

Associate degree preferred

Bachelor’s degree preferred

Tools

NetSuite

Concur

Excel

Job description

Postion available for candidates in the Dayton, Ohio and South Florida, Florida areas only.

The Accounts Payable (AP) Specialist is responsible for managing the incoming bills, invoices, and payments of an organization. They ensure that all financial obligations are verified, processed, and paid accurately and on time, maintaining strong relationships with external vendors.

Core Responsibilities

• Invoice Processing: Reviewing, verifying, and entering vendor invoices into the accounting system.
• Approval Routing: Ensuring the correct approvers are routed invoices in Concur. Follows up as required for timely approvals
• Payment Execution: Preparing and scheduling payments via check, ACH, wire transfers, or credit cards.
• Vendor Management: Setting up new vendor profiles, ensuring W-9 forms are obtained, responding to billing inquiries, and resolving payment discrepancies.
• Expense Reports: Reviewing and auditing employee travel and entertainment expense reports for compliance with company policy.
• Tax Compliance: Assisting with year-end tax requirements, such as collecting W-9 forms and processing 1099 statements.

Required Skills & Qualifications

• Education: A high school diploma or GED is required; an Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred.
• Experience: Typically requires 1–3 years of experience in accounts payable, general accounting, or a data-entry intensive clerical role.
• Software Proficiency: Hands-on experience with accounting software (NetSuite and Concur) and proficiency in Microsoft Excel (data entry, basic formulas).
• Attention to Detail: High accuracy in data entry and math skills to catch billing errors or duplicate invoices.
• Communication: Clear verbal and written communication skills for interacting with vendors and collaborating with internal departments.

Physical Requirements

1. Ability to safely and successfully perform the essential job functions consistent with federal, state and local standards.
2. Ability to lift and carry up to 30 lbs
3. Might be exposed to prolonged sedentary hours of work and use of computer.

Why Join Stretto?

At Stretto, you’ll be part of a collaborative team that’s dedicated to innovation, excellence, and growth. You’ll have the opportunity to shape the direction of a rapidly expanding business unit while making a direct impact on the legal community.

The Company’s salary ranges are determined by role, level, location and alignment with market data. Individual pay is determined through interviews and an assessment of various factors, including job-related skills, relevant education and experience, abilities of the applicant, and equity with other team members. The salary range listed here is subject to change at any time, at the Company’s discretion, and does not alter in any way the at-will nature of the employment relationship.

Stretto offers a competitive and comprehensive benefits package, along with opportunities for growth. We are an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.