File Clerk

Pinnacle South Partners; Phoenix (AZ); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Retirement plans (401k or pension)

Professional development opportunities

Job summary

Pinnacle South Partners in Phoenix, AZ is seeking a File Clerk to help maintain organization and efficiency within a real estate investment environment. Responsibilities include filing, retrieving, updating documents, scanning and indexing, and data entry, with support for administrative tasks.

The role offers a full-time opportunity with a salary range and comprehensive benefits. Strong organizational skills and attention to detail are essential, with familiarity in file management systems and

Qualifications

• High school diploma or equivalent.
• 1–3 years of experience in a file clerk or administrative role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain and organize property files, ensuring they are up-to-date and accessible.
• Assist in preparation and distribution of documents, reports, and correspondence.
• Scan, index, and file physical and digital documents per company policy.
• Perform data entry and maintain accurate records in the file management system.
• Support administrative tasks, including scheduling, meetings, and travel arrangements.
• Ensure compliance with record retention and disposal regulations.
• Assist in preparation of financial and operational reports for internal use.

Skills

MS Office

Data entry

File management

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Document scanning software

Job description

Pinnacle South Partners is a real estate investment firm in Phoenix, AZ, specializing in commercial properties. As a File Clerk, you will maintain the organization and efficiency of our operations. This is a full-time position with a salary range of $38,000 to $50,365.

You will organize and maintain files, ensuring they are up-to-date, secure, and easily accessible. Your tasks will include filing, retrieving, and updating documents, as well as maintaining records for various projects.

You will work in a collaborative and professional environment with a team of real estate professionals. Our office is located in Phoenix, AZ, and offers a dynamic setting for career growth.

The salary range for this position is between $38,000 and $50,365 per year, providing a competitive compensation package. Employees can expect comprehensive health insurance coverage, including medical, dental, and vision plans, to support their well-being. The company also offers retirement plans, such as a 401(k) or pension scheme, to help employees save for their future. Additionally, professional development opportunities are available, allowing employees to enhance their skills and advance their careers within the organization.

You should have strong organizational skills and attention to detail, which are crucial for managing and maintaining accurate records. Experience with file management systems is preferred, as it will enable you to efficiently organize and retrieve documents. Familiarity with real estate operations is a plus, as it will provide you with a deeper understanding of the industry and its specific requirements.

Duties:

• Maintain and organize property files, ensuring they are up-to-date and easily accessible.
• Assist in the preparation and distribution of documents, reports, and correspondence.
• Scan, index, and file physical and digital documents in accordance with company policies.
• Perform data entry and maintain accurate records in our file management system.
• Support administrative tasks as needed, including scheduling, coordinating meetings, and assisting with travel arrangements.
• Ensure compliance with legal and regulatory requirements for document retention and disposal.
• Assist in the preparation of financial and operational reports for internal use.

Requirements:

• High school diploma or equivalent, with a preference for associate's degree in a related field.
• 1-3 years of experience in a file clerk or administrative role, preferably in a real estate or commercial property context.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with basic file management systems and document scanning software.
• Ability to work independently and as part of a team, with strong communication and interpersonal skills.