File Clerk

Stratus Property Management; United States; Remote; USD 41,000 - 48,000; Full time

Job summary

Stratus Property Management is seeking a File Clerk to join our team as a full-time, remote position in Austin. Entry-level friendly, you will build foundational administrative and records management skills within real estate and mortgage sectors.

You will organize, file, and secure property, lease, and client documentation, support the team by ensuring records are accurate, accessible, and compliant with industry standards, helping us deliver reliable service to property owners and tenants.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and basic computer software.
• Familiarity with document management or filing systems is a plus.
• Excellent time management and ability to prioritize tasks.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of sensitive information.
• Self-motivated with reliable internet access and a dedicated home workspace for remote work.

Responsibilities

• Organize, file, and maintain physical and digital property and client records.
• Scan, index, and enter documents into electronic filing systems.
• Retrieve and distribute files to team members upon request.
• Maintain accurate logs and tracking systems for document movement.
• Ensure confidentiality and security of sensitive lease and mortgage documentation.
• Review files for completeness and flag missing or incorrect information.
• Purge and archive records in accordance with retention policies.
• Assist property managers and administrative staff with general clerical tasks.
• Maintain a clean, organized, and up-to-date filing structure.

Skills

Attention to detail

Organizational skills

Time management

Written and verbal communication

Self-motivation

Education

High school diploma or equivalent

Tools

Microsoft Office

Document management systems

Job description

Description

Stratus Property Management is seeking a File Clerk to join our team in Austin. This full-time, remote position offers an excellent opportunity for entry-level candidates to build foundational administrative and records management skills within the Real Estate and Mortgage industry.

As a File Clerk, you will be responsible for organizing, maintaining, and securing property, lease, and client documentation. You will support our team by ensuring that records are accurate, accessible, and compliant with industry standards, helping the organization operate efficiently and deliver reliable service to property owners and tenants.

We offer a competitive hourly pay rate of $30 - $35 USD, providing a rewarding opportunity to grow your career in property management and real estate administration.

Responsibilities

• Organize, file, and maintain physical and digital property and client records
• Scan, index, and enter documents into electronic filing systems
• Retrieve and distribute files to team members upon request
• Maintain accurate logs and tracking systems for document movement
• Ensure confidentiality and security of sensitive lease and mortgage documentation
• Review files for completeness and flag missing or incorrect information
• Purge and archive records in accordance with retention policies
• Assist property managers and administrative staff with general clerical tasks
• Maintain a clean, organized, and up-to-date filing structure

Requirements

• High school diploma or equivalent required
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office and basic computer software
• Familiarity with document management or filing systems is a plus
• Excellent time management and ability to prioritize tasks
• Strong written and verbal communication skills
• Ability to maintain confidentiality of sensitive information
• Self-motivated with reliable internet access and a dedicated home workspace for remote work