File Clerk

GetJobSmart; Philadelphia (Philadelphia County); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Tuition reimbursement

Paid time off

Wellness program

Job summary

Vertex Atlantic Partners in Philadelphia, PA is seeking a full-time File Clerk to maintain organized records and support administrative operations. You will manage electronic and physical filing, organize correspondence, and help prepare reports to keep information up-to-date.

Required: 1–2 years in a file clerk or similar role, a high school diploma or equivalent, and strong organizational skills. Proficiency with Microsoft Office (Excel/Outlook) and the ability to work independently or with a

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience in a file clerk or similar administrative role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and maintain electronic and physical filing systems to ensure accurate and up-to-date records.
• Process and organize incoming and outgoing correspondence, including emails, letters, and documents.
• Assist in the preparation and distribution of reports and other documents as required.
• Perform data entry and maintain databases to support departmental needs.
• Collaborate with team members to ensure efficient workflow and timely completion of tasks.
• Adhere to confidentiality and data protection policies.
• Maintain a clean and organized workspace.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Team in collaboration

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Vertex Atlantic Partners, a Philadelphia, PA-based investment management firm, is currently seeking a full-time File Clerk to join their team. In this role, you will be responsible for maintaining the firm's operational efficiency and ensuring that all records are well-organized. This includes managing and updating various documents, files, and records to ensure that they are easily accessible and up-to-date. You will also be tasked with filing and retrieving documents as needed, as well as maintaining a clean and orderly workspace. The File Clerk will play a crucial role in supporting the firm's administrative operations, helping to streamline processes and improve overall productivity. If you have a keen eye for detail and a strong organizational skills, this role could be a great fit for you.

The File Clerk will handle day-to-day tasks such as filing, organizing, and retrieving documents, ensuring accuracy and accessibility. You will also assist in maintaining client records and supporting administrative processes.

You will work in a collaborative environment with the team in Philadelphia, PA. The workplace is in a respected financial services firm, known for its innovative and client-focused approach.

The salary range for this position is $45,000 to $58,200 per year, with the potential for increases based on performance and experience. Comprehensive benefits are provided, including full health insurance coverage for employees and their dependents, a retirement plan with employer matching contributions, and opportunities for professional development such as tuition reimbursement and access to online courses and workshops. Additionally, the company offers a generous paid time off policy, including vacation days, sick leave, and holidays, as well as a wellness program with resources for physical and mental health support.

To be successful, you must have a high school diploma or equivalent. Experience in filing and record-keeping is preferred. Strong organizational skills and attention to detail are essential.

Duties:

• Manage and maintain electronic and physical filing systems to ensure accurate and up-to-date records.
• Process and organize incoming and outgoing correspondence, including emails, letters, and documents.
• Assist in the preparation and distribution of reports and other documents as required.
• Perform data entry and maintain databases to support departmental needs.
• Collaborate with team members to ensure efficient workflow and timely completion of tasks.
• Adhere to confidentiality and data protection policies.
• Maintain a clean and organized workspace.

Requirements:

• High school diploma or equivalent.
• Minimum of 1-2 years of experience in a file clerk or similar administrative role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and excellent communication skills.