File Clerk

GetJobSmart; Mesa (AZ); On-site; USD 18,000 - 25,000; Full time

Job summary

Venture Atlantic Partners in Mesa, AZ is seeking a full-time File Clerk to organize, file, and retrieve documents, support scanning and digital filing, and keep filing systems accessible to authorized personnel.

You will provide administrative support to the team, prepare investment memos and financial reports, manage calendars, and help create presentations for meetings. This role offers a collaborative environment and professional growth opportunities.

Qualifications

• Experience in office administration or related field.
• Knowledge of document management systems and basic computer skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Organize and maintain extensive file system with proper indexing and storage.
• Assist with preparation and distribution of investment memos and financial reports.
• Scan, copy, and file documents; manage digital filing systems.
• Provide administrative support: coordinate meetings, manage calendars, handle calls and emails.
• Assist with presentations and other materials for meetings and events.
• Stay up-to-date with document management best practices and industry trends.
• Collaborate with team to meet all administrative needs.

Skills

Office administration

Attention to detail

Microsoft Office

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Document management systems

Job description

Venture Atlantic Partners, a private equity firm in Mesa, AZ, seeks a File Clerk for full-time employment. The role involves managing documents to maintain organization and accessibility.

The File Clerk will organize, file, and retrieve documents, maintain filing systems, and ensure documents are accessible to authorized personnel. You will also assist with document scanning and digital filing.

The File Clerk will work in a collaborative environment with finance professionals and industry experts. The office is in Mesa, AZ, with a relaxed dress code and opportunities for networking.

The salary is negotiable, allowing for a fair and competitive compensation package that reflects the candidate's skills, experience, and the value they bring to the organization. Benefits include a strong emphasis on work-life balance, ensuring employees have the flexibility to manage their personal and professional responsibilities effectively. The workplace is known for its positive and inclusive culture, fostering an environment where all employees feel valued, respected, and supported. This inclusive atmosphere encourages collaboration, innovation, and the growth of each individual within the team.

The File Clerk should have experience in office administration or a related field. Knowledge of document management systems and basic computer skills is required. Attention to detail and organizational skills are essential.

The company values diversity and inclusivity, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic.

Duties:
• Organize and maintain our extensive file system, ensuring that all documents are properly indexed and stored.
• Assist with the preparation and distribution of important documents, such as investment memos and financial reports.
• Scan, copy, and file physical documents, as well as manage our digital document management system.
• Provide administrative support to the team, including coordinating meetings, managing calendars, and handling incoming calls and emails.
• Assist with the preparation of presentations and other materials for meetings and events.
• Stay up-to-date with industry trends and best practices in document management and administrative support.
• Work closely with the rest of the team to ensure that all our administrative needs are met.

Requirements:
• High school diploma or equivalent, with at least 1-2 years of experience in a similar role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills, with the ability to manage multiple tasks and meet tight deadlines.
• Excellent communication and interpersonal skills, with the ability to work well in a team environment.
• Attention to detail, with the ability to spot and correct errors in documents and records.
• Familiarity with document management systems and processes.
• Ability to work independently and as part of a team, with a flexible and adaptable approach.