Field Project Coordinator – Docs, Billing & Scheduling

Talentify; Downey (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Paid time off

Job summary

Talentify is seeking a Field Coordinator to support project delivery in Downey, CA. You will track progress, update schedules, assemble and audit completion packages, and prepare invoices, acting as a key liaison among customers and internal teams.

The role requires strong project coordination, organization, and communication, with experience in construction/PM environments. Expect a fully onsite, contract-to-hire arrangement with standard benefits and a structured workday.

Qualifications

• Experience assembling and auditing project completion packages.
• Experience in construction, project management, or related field coordination roles.
• Familiarity with billing processes and invoice preparation.
• Experience creating and maintaining project binders and documentation sets for field teams.
• Strong filing and document management skills for both electronic and hard copy records.
• Ability to maintain organized documentation and retention practices in accordance with company standards.

Responsibilities

• Track project progress from start-up through completion and provide timely updates to all stakeholders.
• Update project schedules regularly to reflect status, milestones, and changes.
• Assemble, audit, and maintain project completion packages for accurate documentation.
• Prepare invoices and compile billing documentation for submission to the billing team.
• Communicate with customers and internal teams to coordinate project activities and resolve issues.
• Enter hours into Smartsheet with accuracy and attention to detail.
• Create field project binders with all required forms and documentation.
• Perform data entry in Smartsheet, Sage, Microsoft apps, and the company server.
• File and organize electronic and hard copy documents for retrieval and retention.
• Document project information and maintain retention on server and in hard copies.

Skills

Project coordination

Organization

Communication

Construction experience

Data entry

Proactive work style

Document management

Tools

Smartsheet

Sage

Microsoft Office

File servers

Job description

Talentify is seeking a Field Coordinator to support project delivery in Downey, CA. You will track progress, update schedules, assemble and audit completion packages, and prepare invoices, acting as a key liaison among customers and internal teams.

The role requires strong project coordination, organization, and communication, with experience in construction/PM environments. Expect a fully onsite, contract-to-hire arrangement with standard benefits and a structured workday.