Project Coordinator

MACOSS Business Group; San Juan (PR); In loco; USD 42.000 - 66.000; Tempo pieno

Descrizione del lavoro

MACOSS Business Group is seeking a Project Coordinator to support the project management team from planning through closeout. You will work with subcontractors, site supervisors, vendors, and clients to keep schedules, documentation, and communications accurate and current.

The role requires strong organizational and communication skills and proficiency with project management software. You will help maintain workflow efficiency, support field operations, and ensure compliance with safety

Competenze

• 1–5 years of experience in project coordination or related field.
• Strong organizational and time‑management skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills for interacting with subcontractors, vendors, and clients.
• Proficiency with project management software (e.g., Procore, MS Project, Excel, Word).

Mansioni

• Coordinate subcontractor schedules, material deliveries, and site logistics to keep projects on track.
• Maintain and update project documentation, including contracts, permits, RFIs, change orders, drawings, and meeting minutes.
• Assist in preparing project schedules, bid packages, purchase orders, and procurement documents.
• Track project budgets, cost‑to‑complete reports, pay applications, and change orders; flag variances for the project manager.
• Communicate with stakeholders—clients, subcontractors, architects, engineers, and inspectors to relay updates and resolve issues.
• Conduct regular site visits to verify progress, confirm compliance with plans and safety standards, and support issue resolution.
• Support permit applications, inspections, and regulatory compliance processes.
• Prepare agendas, record meeting minutes, and track action items to completion.
• Assist with project closeout, including warranty packages, as‑built documentation, and final inspections.
• Maintain organized digital and physical project files for audit‑ready accuracy.

Conoscenze

Organization & time management

Communication

Multitasking

Strumenti

Procore

MS Project

Excel

Word

Descrizione del lavoro

The Project Coordinator supports the project management team in planning, organizing, and executing projects from initial planning through closeout. Working closely with subcontractors, site supervisors, vendors, and clients, this role ensures that schedules, documentation, materials, and communications remain accurate and up to date. The coordinator helps maintain workflow efficiency, supports field operations, and ensures compliance with company standards, safety requirements, and project specifications. This role is essential to keeping projects on schedule, within budget, and properly documented.

Key Responsibilities

• Coordinate subcontractor schedules, material deliveries, and site logistics to keep projects on track.
• Maintain and update project documentation, including contracts, permits, RFIs, change orders, drawings, and meeting minutes.
• Assist in preparing project schedules, bid packages, purchase orders, and procurement documents.
• Track project budgets, cost‑to‑complete reports, pay applications, and change orders; flag variances for the project manager.
• Communicate with stakeholders—clients, subcontractors, architects, engineers, and inspectors to relay updates and resolve issues.
• Conduct regular site visits to verify progress, confirm compliance with plans and safety standards, and support issue resolution.
• Support permit applications, inspections, and regulatory compliance processes.
• Prepare agendas, record meeting minutes, and track action items to completion.
• Assist with project closeout, including warranty packages, as‑built documentation, and final inspections.
• Maintain organized digital and physical project files for audit‑ready accuracy.

Required Qualifications

• 1–5 years of experience in project coordination or related field
• Strong organizational and time‑management skills with the ability to manage multiple projects and deadlines
• Excellent written and verbal communication skills for interacting with subcontractors, vendors, and clients
• Proficiency with project management and office software (e.g., Procore, MS Project, Excel, Word)