Field Operations & Scheduling Coordinator

Terracon; Sioux Falls (SD); On-site; USD 42,000 - 62,000; Full time

Job summary

Terracon in Sioux Falls seeks an organized Operations Coordinator to support our growing office. You will coordinate field staffing, project administration, and day-to-day office operations, ensuring resources are scheduled efficiently and records stay organized.

You will work closely with field technicians, project managers, admin staff, and clients, reporting to the Department Manager and supporting multiple teams.

Qualifications

• Associate degree in Business Administration, Construction Management, or a related field preferred.
• Relevant experience in dispatching, scheduling, operations coordination, project administration, or office administration.
• Experience with ERP, scheduling, or resource planning software preferred.
• Proficiency in Microsoft Outlook, Excel, Word, Teams, and other business software applications.
• Valid driver's license with acceptable violation history.

Responsibilities

• Coordinate daily scheduling and dispatching of field technicians.
• Monitor staffing needs and adjust schedules to meet project demands and client commitments.
• Communicate schedule changes and staffing assignments to technicians and project personnel.
• Assist with workload planning and resource utilization.
• Work with project managers and the Department Manager to address staffing conflicts and scheduling priorities.
• Provide administrative support for projects, including project setup, documentation, reporting, and change order tracking.
• Maintain project records and assist with document organization and distribution.
• Support project managers with project-related administrative tasks.
• Assist with data entry, tracking, and reporting within company systems.
• Help ensure project information is accurate, current, and readily accessible.
• Support daily office operations and administrative functions.
• Coordinate vendor activities, purchase orders, and office-related requests.
• Assist with employee onboarding and office asset tracking.
• Support fleet administration activities, including vehicle registrations and inspections.
• Assist with office events, compliance initiatives, and other operational needs as assigned.

Skills

Organizational skills

Communication

Attention to detail

Multi-tasking

Independent work

Education

Associate degree in Business Administration, Construction Management, or related field

Tools

ERP software

Microsoft Office

Scheduling software

Job description

Terracon in Sioux Falls seeks an organized Operations Coordinator to support our growing office. You will coordinate field staffing, project administration, and day-to-day office operations, ensuring resources are scheduled efficiently and records stay organized.

You will work closely with field technicians, project managers, admin staff, and clients, reporting to the Department Manager and supporting multiple teams.