Client-Facing Project Coordinator

Terracon; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Terracon in St. Louis is seeking an organized Administrative Coordinator to support our project teams and office operations.

The role involves coordinating schedules, client communications, and financial tracking to ensure safe, timely, and high-quality project delivery. You will work closely with project managers, finance staff, and local offices, handling proposals, invoicing, document control, and general admin tasks while maintaining a strong customer service mindset and adaptability to

Qualifications

• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office and business software systems.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Experience supporting projects, office operations, financial processes, or administrative functions preferred.
• Strong customer service mindset and ability to work effectively with diverse teams and clients.
• Adaptability to changing systems, processes, and role expectations, with a proactive approach to problem-solving.

Responsibilities

• Coordinate project schedules, milestones, deliverables, resources, and budgets.
• Order supplies and manage subcontractor POs, invoicing, processing, and tracking.
• Keep teams and leadership informed of progress, risks, delivery issues, and changes.
• Communicate with client contacts on scope, pricing, status, and access.
• Coordinate proposals, work authorizations, task orders, and change orders.
• Provide training and guidance to Operations on client programs, requirements, and systems.
• Provide general administrative support, onboarding, and office services.
• Follow safety requirements and maintain quality standards.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Office

Job description

Terracon in St. Louis is seeking an organized Administrative Coordinator to support our project teams and office operations.

The role involves coordinating schedules, client communications, and financial tracking to ensure safe, timely, and high-quality project delivery. You will work closely with project managers, finance staff, and local offices, handling proposals, invoicing, document control, and general admin tasks while maintaining a strong customer service mindset and adaptability to