Scheduling & Field Operations Lead

CLEARVIEW SERVICES LLC; Fenton (MO); On-site; USD 42,000 - 70,000; Full time

Job summary

Valcourt Building Services LLC is seeking an Operations Coordinator to support branch operations by scheduling field technicians, allocating crews and equipment, and tracking active projects. You will work closely with the Director of Operations, Field Managers, and field teams to ensure on-time service delivery, accurate records, OSHA compliance, and data-driven reporting.

This role requires strong organizational skills, clear communication, and the ability to adapt to changing priorities

Qualifications

• Experience coordinating schedules or operations within commercial services, facilities services, construction services, or related industry.
• Proven ability to schedule and coordinate field technicians, labor teams, suppliers, and subcontractors.
• Strong organizational skills with the ability to manage multiple schedules and competing priorities.
• Familiarity with scheduling software and basic reporting tools.
• Excellent oral and written communication; ability to interact across departments.

Responsibilities

• Create, manage, and update daily and weekly schedules for field technicians, crews, and equipment across active projects and service work.
• Coordinate scheduling and assignment of contracted commercial service projects with Field Managers and the Director of Operations.
• Serve as the primary contact for scheduling changes, conflicts, and last-minute service requests.
• Move and adjust staffing during projects or service work to optimize execution, productivity, and customer satisfaction.
• Maintain accurate records in scheduling software, job cost systems, and internal reporting tools.
• Monitor daily operations and proactively flag scheduling conflicts, staffing gaps, or resource shortages.
• Communicate schedule updates clearly to Field Teams, Field Managers, and Branch Leadership.
• Support job activations, change orders, and service workflow documentation to ensure operational processes are followed.
• Assist with tracking labor hours, job progress, and service completion against project timelines and budgets.
• Coordinate with suppliers, subcontractors, and internal departments to confirm materials, equipment, and access needed for scheduled work.
• Support onboarding logistics for new field employees, contractors, or subcontractors as needed.
• Ensure all scheduled work complies with company safety policies and OSHA guidelines.
• Prepare routine scheduling and operational reports for the Director of Operations.
• Identify opportunities to improve scheduling processes, tools, and operational workflows.
• Build strong working relationships with customers, field employees, suppliers, and subcontractors.

Tools

Scheduling software

Job cost systems

Service management software

MS Outlook

Job description

Valcourt Building Services LLC is seeking an Operations Coordinator to support branch operations by scheduling field technicians, allocating crews and equipment, and tracking active projects. You will work closely with the Director of Operations, Field Managers, and field teams to ensure on-time service delivery, accurate records, OSHA compliance, and data-driven reporting.

This role requires strong organizational skills, clear communication, and the ability to adapt to changing priorities