Dynamic Project Coordinator & Scheduler

Terracon; Wheat Ridge (CO); On-site; USD 45,000 - 60,000; Full time

Job description

General Responsibilities

Your Role at Terracon

This is a split position supporting both the Materials Department and the Geotechnical Department, combining dispatching/scheduling responsibilities with project administration and coordination.

What We’re Looking For

• Strong attention to detail, organization, and follow‑through
• Excellent responsiveness, communication, and collaboration skills
• Ability to independently prioritize and complete multiple tasks in a fast‑paced environment
• Proactive mindset with willingness to learn new systems and processes
• Experience in project coordination, administrative support, or systems‑based data entry (preferred)
• Familiarity with—or willingness to learn—Terracon‑specific platforms and systems
• Strong customer service and problem‑solving skills
• Strong computer proficiency and multitasking ability
• Commitment to safety and quality standards, including participation in pre‑task planning and safety briefings

Materials Department – Scheduler/Dispatcher Responsibilities

You will assist the primary dispatcher with scheduling and dispatching services for 25+ field technicians, ensuring projects are staffed efficiently based on technician skill sets, certifications, urgency, and project requirements.

Key responsibilities include:

• Answer and manage incoming calls, dispatching technicians to precise locations based on qualifications and project needs
• Prioritize projects and manage logistics (equipment, staffing, internal coordination), using sound judgment and negotiation skills to resolve conflicts
• Maintain clear, professional communication with technicians, managers, laboratory staff, clients, and contractors
• Coordinate daily schedules with the project management team to ensure appropriate coverage
• Dispatch in an incident‑ and injury‑free manner in accordance with Terracon guidelines, prioritizing employee well‑being
• Use internal scheduling tools and software to balance workloads and optimize resource allocation
• Support office operations and assist with administrative tasks as needed
• Collaborate with other Front Range offices to support scheduling needs
• Ensure adherence to safety protocols and promptly report any concerns
• Maintain quality standards across all assigned projects
• Resolve resource conflicts through effective communication and negotiation

Geotechnical Department – Project Assistant Responsibilities

As a Project Assistant, you will support project teams by handling essential administrative and coordination tasks that enhance project delivery from proposal through closeout.

Key responsibilities include:

• Assist with project and proposal setup, ensuring accurate and timely data entry in internal project management, tracking, and reporting systems
• Collaborate with project managers, technical staff, and finance specialists to track deliverables and project milestones
• Manage and maintain key project documentation, including contracts, reports and distribution lists, and change requests
• Support quality and compliance efforts by maintaining data accuracy and appropriate access to sensitive information
• Contribute to client service by facilitating communication and follow‑up activities, enabling project managers to focus on technical execution and client relationships

General

• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma and a minimum of 2 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Fluent in Microsoft Office applications.
• Ability to use technology, including mobile apps, email, and scheduling software
• Strong time management, negotiation, and interpersonal skills
• Multi‑lingual capabilities preferred in some markets
• A valid driver’s license with acceptable violation history may be required.